Executive Assistant to CEO

3 weeks ago

india Chai Point Full time

Role: We are looking for a strategic, proactive, organized, dependable, flexible, and people-driven Executive Assistant, to support our Leader – CEO & Co-founder. You will assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ. Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you will effectively and independently help to manage the executive’s time, while proactively future planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization.


This position is an individual contributor role reporting to

CEO & Co-founder.


Responsibilities:

• Perform administrative tasks including but not limited to: calendar management; preparing meeting materials, presentations and other collateral

• Take on, plan for, and execute small-to-medium-sized projects including but not limited to: owning staff meeting agendas, content and follow-up items

• Deliver crisp, timely communications to stakeholders.

• Interface with the field and customer support teams to effectively triage and delegate incoming product and customer escalations to ensure effective and timely resolution.

• Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers, and follow-up items

• Arrange and coordinate logistics for customer meetings, conferences, and other events as necessary including both internal and external participants.

• Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company, and customers in mind.

• Take full accountability for the timely delivery and quality of all project deliverables.

• Manage leadership expectations for project deliverables.

• Work collaboratively across business units to secure resources and conceptual/strategic buy in for projects

• Highly collaborative with ability to lead cross functional and remote project teams

• Customer centric mindset with proven ability to deliver measurable, tangible solutions that generate clear business value.

• Identify risks; develop and execute mitigation and contingency plans independently or with the team. Maintain clear communication with stakeholders with regards to mutual expectations

• Manage end-to-end creative delivery with quality, accuracy of delivery, timeliness, scope management and effort estimations

• Able to execute the project plan, implement mechanisms to measure, record progress, and conduct ongoing analysis of variances, risks, and changes, as well as update/revise the project plan and report status.


Requirement:

• 8-10 years of experience assisting multiple executives

• Proven experience as an Executive Assistant, HR Coordinator, or similar role, preferably in a fast-paced environment.

• Ability to effectively navigate a wide range of dynamic processes and work on excel and numbers and Tech savvy.

• Experience managing multiple high-cost, high-value projects simultaneously.

• Effective communicator, proficient in stakeholder management with proven capability to secure project buy in and resources.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Thrives in an unstructured environment with minimal direction.

• Able to manage multiple executives with different working styles.

• Experience working at a rapidly growing company.

• Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives.

• Must possess good interpretational skills, attention to detail, professional attitude, reliable and strong work ethic.

• Logical thinking and problem-solving skills along with an ability to collaborate.

• Looking for a pro-active and dynamic candidate who is a self-starter, individual contributor, and team player.

• Preferred Candidates with consulting experience with strategy consulting, business consulting with good business acumen.

• Must possess good interpretational skills, attention to detail, professional attitude, reliable and strong work ethic.

  • Executive Assistant to CEO

    2 weeks ago

    india Options Executive Search Pvt. Ltd. Full time

    Job Title: Executive Assistant to CEOLocation: Jangareddyguddem, Andhra PradeshJob Type: Full-Time Our client is a palm oil milling and refining company, has transformedfrom an agri-trading to an edible oils business. Our client plans toenter the consumer and industrial markets, while also focusing onproducts for the future food/confectionery markets....

  • Executive Assistant to the CEO

    1 week ago

    india Global Life Science Hub Full time

    Global Life Science Hub has taken on an assignment for their key CRO client that is looking for a new Executive Assistant that will have a pivotal role in supporting the CEO. You will have the opportunity to work for a small Contract Research Organisation of 100 employees with huge expansion plans over the next 12 months. The client has been making a massive...

  • Executive Assistant to CEO

    2 weeks ago

    india Synergy Management Group Full time

    Job Description This is a remote position. About Us: Synergy Management Group is a premier boutique consulting firm that specializes in providing outsourced/fractional corporate finance and growth strategy consulting services to institutional investors (private equity & venture capital), portfolio companies, and growing businesses across various...

  • Executive Assistant to Founder/CEO

    1 week ago

    India T S Project Eagle Full time

    Job Description ALTERNATE TITLES Personal Assistant, AssistantDEPARTMENT - ManagementVENTURE - Project XLOCATION - Jaipur, RajasthanREPORTING TO - CEOWFH / WFO - WFOWe are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal...

  • Executive Assistant to Founder/CEO

    3 weeks ago

    india T S Project Eagle Full time

    Job Description ALTERNATE TITLES Personal Assistant, AssistantDEPARTMENT - ManagementVENTURE - Project XLOCATION - Jaipur, RajasthanREPORTING TO - CEOWFH / WFO - WFOWe are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal...

  • Executive Assistant to CEO, Management

    1 week ago

    India T S Project Eagle Full time

    Job Description This is a remote position. ALTERNATE TITLES Personal Assistant, AssistantDEPARTMENT - ManagementVENTURE - Project XREPORTING TO - CEOWe are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly...

  • Personal Assistant For CEO

    1 month ago

    india CryptoMize Full time

    About Us ServicesPolitical CatalysisPoliticsDemography DerivationConstituency ProliferationCandidate SupremacyParty PropulsionVoter EnticementCompetition ManagementIntelligenceGovernance SupportOperational IntelligenceTactical IntelligenceBig Data MiningDigital ListeningOSINTPrivacy EnforcementPrivacyData PrivacyEncryptionAnonymityCommunication...

  • Executive Assistant

    1 week ago

    India Obran Cooperative Full time

    Job Description: We are seeking a highly organized, detail-oriented, and empathetic Executive Assistant to support our CEO in a fully remote work environment. The ideal candidate will have exceptional emotional intelligence, strong communication skills, and the ability to handle sensitive information with the utmost confidentiality. Requirements Manage the...

  • Executive Assistant to CEO, Management

    3 weeks ago

    india T S Project Eagle Full time

    Job Description This is a remote position. ALTERNATE TITLES Personal Assistant, AssistantDEPARTMENT - ManagementVENTURE - Project XREPORTING TO - CEOWe are seeking an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly...

  • Executive Assistant

    3 weeks ago

    india Obran Cooperative Full time

    Job Description: We are seeking a highly organized, detail-oriented, and empathetic Executive Assistant to support our CEO in a fully remote work environment. The ideal candidate will have exceptional emotional intelligence, strong communication skills, and the ability to handle sensitive information with the utmost confidentiality. Requirements Manage...

  • Executive Assistant

    1 week ago

    India Ferns N petals Full time

    The perfect candidate will offer high-level support to our Global CEO. They need to be highly organized, adept at arranging meetings, and capable of handling email correspondence for the executive. Moreover, this person should excel at creating documents and assisting in preparing for meetings when needed. Duties Managing the CEO's calendar Assisting with...

  • Executive Assistant

    3 weeks ago

    India Good Business Lab Full time

    **About Us**: Good Business Lab is an independent, non-profit labor innovation and research company. We use rigorous academic research to prove that worker wellbeing programs have business impacts. Additionally, we develop market-ready, scalable products capable of providing dual benefits to workers and businesses. Our goal is to disrupt the traditional...

  • Executive Assistant Operations

    1 week ago

    India Bella Designs Full time

    Company Description Bella Designs is a leading interior design firm located in Bengaluru. We specialize in creating seamless and functional spaces that redefine interiors. Our services range from bespoke residential makeovers to cutting-edge commercial spaces. With our tailored designs, space planning expertise, exquisite furnishings, and project management...

  • Executive Assistant

    12 hours ago

    india TalentRemedy Full time

    Job Description This is a remote position. Position Summary: The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and acting as a liaison between the CEO...

  • Executive Assistant

    1 day ago

    india Developer Studio Full time

    Job Details: The Executive Assistant provides high-level administrative support to the CEO/CTO and senior leadership team in an IT company. This role involves managing schedules, coordinating meetings, handling communications, and performing a variety of administrative tasks to ensure the efficient operation of the executive office. Key Responsibilities: ...

  • Executive Assistant

    1 day ago

    India Developer Studio Full time

    Job Details:The Executive Assistant provides high-level administrative support to the CEO/CTO and senior leadership team in an IT company. This role involves managing schedules, coordinating meetings, handling communications, and performing a variety of administrative tasks to ensure the efficient operation of the executive office.Key...

  • Executive Assistant Operations

    3 weeks ago

    india Bella Designs Full time

    Company Description Bella Designs is a leading interior design firm located in Bengaluru. We specialize in creating seamless and functional spaces that redefine interiors. Our services range from bespoke residential makeovers to cutting-edge commercial spaces. With our tailored designs, space planning expertise, exquisite furnishings, and project management...

  • Executive Assistant

    1 month ago

    india Invenger Technologies Full time

    Job Description – Executive Assistant Roles & Responsibility Manage and maintain the CEO’s diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes. Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time....

  • Executive Assistant

    1 week ago

    India Invenger Technologies Full time

    Job Description – Executive Assistant Roles & Responsibility Manage and maintain the CEO's diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes. Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO's time. Responding to...

  • Executive Assistant | ZR_425_JOB

    1 day ago

    india PeoplePartners Inc Full time

    Job Description This is a remote position. Job Overview:  As an Executive Assistant, you will play a pivotal role in providing comprehensive administrative support to our CEO and ensuring the smooth operation of their office.  Job Description:  - Efficiently managing the CEO's schedule, prioritizing appointments, and coordinating meetings and...