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Executive Administrative Assistant
3 months ago
Office Address: #16 Salarpuria Premia (Opp. Cessna Business Park), Sarjapur Outer Ring Road (ORR), Bangalore 560103Your ImpactHere’s where you’ll demonstrate your competencies: Daily secretarial support to R& D Director and team.Responsible for travel ticket reservation, hotel reservation, airport pickup and daily meeting car reservationAssist in preparation of visa application materials for international travelMeeting support (application, withholding, write-off)Conference invitation sending and conference room reservation, do related preparation, such as meeting room table and chair layout design, prepare tea break and order mealBe familiar with all kinds of supporting materials and internal audit process)Write internal communication documents and speechesAssist to complete the form collation, report making and data analysisStationery reservationDepartmental snack bookingMaintain and inventory office equipment to ensure a comfortable office environmentNew Employee OrientationAfter receiving the on-board notice issued by HR, apply for laptop, badge, business cards, etc.Open system permissions and public disk permissions for new employeesNew employee internal process trainingVendor PaymentThird party employee service charge applicationMonthly statement account check and paymentNew vendor applicationResponsible for communicating business related issues or opportunities to next management level.Performs other duties assigned as needed.Our NeedsHere’s what we’ll need from you:Background with Bachelor’s degree at minimumAt least 3 years‘ experience in foreign invested enterprises, familiar with administration processProficient in Outlook, WORD, EXCEL, PowerPoint and other office softwareWork conscientiously, proactive, quick learner, ability to work under pressure, sense of ownership, efficiency consciousnessExcellent communication skills, helpful and service-orientedSound English skills both written and spokenPerforms other duties assigned as needed
