Executive Assistant To Managing Director

4 weeks ago

Jaipur, India INNOVISION Limited Full time

Job Overview We are seeking an Executive Assistant to Managing Director based in Jaipur. As a Mid-Level position, this full-time role requires up to 6 years of work experience. The Executive Assistant will play a crucial role in supporting the Managing Director with various administrative tasks and coordination activities to ensure efficient operation of the Executive's office. Designation _ Executive Assistant to Managing Director Qualifications and Skills Strong organizational and time management skills to manage and prioritize multiple tasks efficiently. Excellent calendar management skills to coordinate and schedule meetings effectively and ensure proper utilization of time. Ability to handle travel coordination, including flight bookings and itinerary planning for both domestic and international trips. Proficiency in stakeholder management, demonstrating the ability to build and maintain professional relationships. Experience in event planning to organize corporate events and meetings with attention to detail and logistics. Effective communication skills to liaise with internal teams and external partners. (Mandatory skill) Strong problem-solving aptitude and attention to detail to address any administrative issues swiftly and accurately. Proficient in using office productivity software to draft reports, create presentations, and manage documentation. Roles and Responsibilities Provide comprehensive administrative support to the Managing Director, including managing emails, calls, and correspondence. Coordinate complex travel arrangements and meeting schedules, ensuring effective time management and logistics planning. Assist in organizing and planning events such as team meetings, conferences, and executive off-sites. Maintain confidential records and files, ensuring organized storage and quick retrieval of important documents. Prepare reports and presentations required for board meetings and business reviews. Liaise with high-level stakeholders both within and outside the organization, ensuring professional communication and follow-ups. Conduct research and prepare briefs and documentation to facilitate the Managing Director's decision-making process. Assist in any ad-hoc projects and duties as required by the Managing Director to support the overall business objectives.

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