Executive assistant Founders office

3 days ago

Mumbai, Maharashtra, India Conchem Labs Full time

Executive Assistant — Founder's Office

(Travel-Intensive, 0–3 yrs)

Base: Mumbai (preferred)

Type: Full-time
• Travel: 40–70% (India + international)

Who we're hiring:

A sharp, high-energy generalist to shadow the Founder and turn ideas into execution across networking, team building, talent, new ventures, M&A, and ecosystem partnerships.

What you'll do


• Shadow & execute: Accompany the Founder to meetings; capture decisions; own follow-ups and deadlines end-to-end.


• External networking: Map key stakeholders (customers, govt, investors, partners); maintain a live CRM; prep briefs and talking points; drive relationship cadences.


• Internal team building & talent: Run hiring pipelines (JD → sourcing → interviews → offers → onboarding); coordinate weekly rhythms, OKRs, and review notes.


• Strategy & new ventures: Research markets, size opportunities, build lean business cases, pilots, and launch plans; own special projects.


• M&A support: Build target lists, teasers, and light IMs; coordinate diligence checklists (finance, legal, tech); manage data rooms and timelines.


• Ecosystem development: Draft MoUs, plan roundtables/roadshows, and convert conversations into partnerships.


• Comms & content: Create crisp decks, one-pagers, and founder updates; write clear emails/minutes; drive LinkedIn presence; basic Canva/video edits are a plus.


• Travel ops: Plan itineraries, visas, invites, and on-ground logistics with zero-miss execution.


• Confidentiality: Handle sensitive information with discretion.

You'll thrive here if you have


• 0–3 years in consulting, startup ops, biz dev, VC/PE, HR/talent, or as a founder's EA/Chief-of-Staff track.


• Excellent writing, presentation, and research. You can turn chaos into a clean brief or deck.


• Operator mindset: Bias for action, structured thinking, and high ownership.


• Tools: Google Workspace/MS Office (advanced Sheets/Excel & Slides/PPT), Notion/Asana, Zoom, CRM (HubSpot/Salesforce). ATS basics a plus.


• Social savvy: Comfort with LinkedIn posting, analytics, and light content edits (Canva/CapCut).


• Stamina & flexibility: Long days, fast travel, shifting priorities.


• Languages: English required; other international language skills are a plus.

Nice to have


• Basic financial modeling (unit economics, simple P&L), cap tables, and diligence exposure.


• Design sense/data-viz; Figma/Canva familiarity.


• Experience coordinating advisors (legal, tax, bankers).

Growth & compensation


• Path: Executive Assistant → Junior Chief of Staff → Business/Partnerships Lead.


• Compensation: Competitive salary + performance bonus; travel and learning budget.

How to apply

Send your CV, a 3-slide deck (on how you will make a mark with your presence with the founders. Why should we hire you), at with subject: EA — Founder's Office.

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