Executive Assistant

3 weeks ago


gurgaon, India Novus Hi-Tech Full time
I. Hiring specifications
Job Purpose:
We are seeking a highly organized, proactive, and professional Executive Assistant to support our Managing Director. The ideal candidate will be a strategic partner, capable of managing a wide range of administrative and executive support-related tasks. They must be able to work independently and possess a high level of confidentiality, efficiency, and attention to detail.
Role Expectations:
Administrative Support:
the MD's calendar, schedule meetings, and coordinate appointments.
travel arrangements, including booking flights, hotels, and transportation.
and edit correspondence, communications, presentations, and other documents.
Meetings & Discussions
facilitate meetings and discussions of the MD and / or on behalf of the MD ensuring adequate prior preparation of participants as well as follow-up on action points
detailed minutes during meetings and follow up on action items. To keep track of meetings / discussions and their action points and ensure coordination between individuals and teams participating in the meetings and discussions
coordinate all meetings, discussion forums and client engagements on behalf of the MD that will include preparatory work, recording minutes and follow up action in all cases.
Project Management:
be part of the project management office and follow up on progress with various stake holders
progress on strategic initiatives and provide updates.
Reporting structure: The candidate will report directly to the Managing Director
II. PEOPLE SPECIFICATIONS
Profile: Ideally ~
of 5 years of experience as an Executive Assistant or in a similar role
independent & mature professional with high level of ownership & responsibility
in project / program management; has a background in analysis and analytics
Requisites: Exposure working in a corporate or high-paced professional environment. Experience supporting C-suite executives or senior management.
Competencies:
and Financial Analysis
Management tools
organizational and time management skills.
to multitask and prioritize tasks effectively.
degree of professionalism and emotional intelligence.
with a proactive approach to problem-solving.
to work under pressure and meet deadlines.
interpersonal skills and the ability to build relationships with stakeholders
Behavioural:
Hi Tech way of working: We value behaviour aligned with CCODERS
First: Operate with customer success mind set and align all our actions accordingly.
problem solving: Organisation interest supersedes individual interests; working together to solve problems effectively.
& Commitment: Going above & beyond the call of duty while also keeping up with the promises & targets under any circumstances.
Driven, First Principle: Objective Decision making based on data (Not on Hunches)
Mind set: Be open to new challenges whilst willing to step out of comfort zone in order to learn and grow.
& commercial orientation: Manage cost and resources to achieve business outcomes & commercial success.
and Scalable Process Approach: Deploy processes that are flexible, agile and unlocks business value with speed.
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