Purchase Executive

4 weeks ago

Pune, India Silicon E Solution Full time

Role & responsibilities

Procurement and Purchasing:

  • Identify Supplier Sources: Research and identify reliable suppliers/vendors for the required products or services.
  • Evaluate Suppliers: Assess potential suppliers based on product quality, pricing, delivery schedules, and service reliability.
  • Place Purchase Orders: Create and issue purchase orders to suppliers in accordance with company requirements and policies.
  • Negotiate Prices & Terms: Negotiate terms and pricing with suppliers to ensure cost-effectiveness and value for the company.
  • Monitor Stock Levels: Regularly review inventory levels to ensure that orders are placed at the right time to maintain optimal stock levels without overstocking or stockouts.

Supplier Management:

  • Develop Supplier Relationships: Build and maintain good relationships with suppliers to ensure favorable terms, product quality, and delivery schedules.
  • Vendor Performance Monitoring: Track supplier performance and resolve issues such as delays, quality discrepancies, or service problems.
  • Contract Management: Ensure that purchase contracts are in place with appropriate terms and conditions and monitor compliance.

Inventory Management:

  • Inventory Control: Work with the inventory team to monitor inventory levels and adjust purchasing practices accordingly to prevent excess stock or shortages.
  • Record Keeping: Maintain accurate records of all purchases, including invoices, shipping receipts, and order details.

Order Tracking & Delivery Management:

  • Track Orders: Monitor the progress of orders, ensuring that deliveries arrive on time and meet company specifications.
  • Follow Up on Delays: If any delivery delays occur, follow up with suppliers to resolve issues promptly.
  • Quality Check Coordination: Work with the Quality Control team to ensure that the purchased goods meet the required quality standards upon arrival.

Coordination with Internal Teams:

  • Collaborate with Finance: Coordinate with the finance department for approval of purchase orders, payment processing, and tracking of budgets.
  • Liaise with Operations & Production: Understand the specific requirements from operations or production teams to ensure that the necessary materials and supplies are available as needed.
  • Communicate with Legal: Work with the legal department to ensure that supplier contracts are compliant with company policies and legal regulations.

Administrative and Documentation:

  • Maintain Purchase Records: Keep detailed and organized records of all purchase transactions, supplier communications, and agreements.
  • Prepare Purchase Reports: Prepare and submit purchase-related reports to management, highlighting key metrics such as order status, vendor performance, and spending trends.
  • Manage Purchase Invoices: Ensure that invoices are processed accurately and payments are made to suppliers in a timely manner.

Preferred candidate profile

Any Graduate or a related field.

Minimum 1-2 years of experience in a procurement or purchasing role, preferably in a similar industry

Perks and benefits

  • Paid Leave
  • Accidental Insurance
  • Health Insurance

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