Executive Assistant to the High Commissioner, Grade

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require. Job Category Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Subcategory Private Office Job Description (Roles and Responsibilities) For internal candidates the role will be open on Temporary Promotion/Flexible deployment. Main purpose of job: This is a unique opportunity for a highly efficient, proactive, and ambitious individual to play a central role in the High Commissioner’s Private Office. The Executive Assistant (EA) directly supports the High Commissioner (HC) in almost all aspects of their leadership across the UK’s largest overseas network. This high-profile role demands discretion, trust, and attention to detail. It is integral to helping the High Commissioner and the UK in India network deliver on the UK-India relationship. Diary Management & Strategic Prioritisation At the heart of UK-India operations, the EA manages a high volume of requests for the HC’s time. Working closely with internal teams, the EA provides accurate handling advice and proactively manages the HC’s diary to avoid conflicts to ensure the HC’s time is spent as efficiently and effectively as possible. A top-level understanding of UK-India policy priorities is essential. The EA should be able to spot connections, suggest prioritisation, and balance competing demands while keeping stakeholders informed and satisfied. Stakeholder Engagement & Communication Internally and to colleagues within the UK in India network, the EA should display kindness in every interaction. The EA will often need to convey decisions that may not align with others’ expectations while maintaining positive relationships across the India Network. Teamwork & Leadership The EA is a key member of a fast-paced Private Office team that handles hundreds of requests and competing priorities. The successful candidate will work closely with the HC’s Private Secretary to ensure optimal use of the HC’s time. We are looking for someone who is confident making independent decisions and providing direction, including at times to senior colleagues. The EA should embody Private Office values of kindness, supportiveness, and open communication. As a line manager to four direct reports (who in turn lead teams of 16), the EA should lead with empathy, empower others, and support the team through change and challenges. The EA also acts as cover for the Private Secretary during periods of leave. This is a demanding, fast-paced, and rewarding position. The successful candidate will be involved in high-profile visits, senior-level meetings, and major events. It’s an ideal role for someone ready to take on significant responsibility and make a meaningful impact on one of the UK’s most important international relationships.We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business. Roles and responsibilities / what will the jobholder be expected to achieve: The UK in India Network is the UK’s largest overseas diplomatic network, with over 800 colleagues across 10 locations. This role sits at the heart of it all. Communication, teamwork and true are essential to ensure a clear and efficient flow of information between the High Commissioner and teams across India. The Executive Assistant to the High Commissioner is expected to: Overall Responsibilities Strategically Diary Management: reviewing all meeting requests and invitations, and advising on prioritisation. Delegate appropriately to the Senior Leadership Team and other colleagues where needed. Contact Management: Engage with a wide range of internal and external stakeholders to schedule meetings and maintain effective communication flows. Responsible for guest list management for HC events, proactively suggesting attendees. Coordinate the High Commissioner’s regional travel , including programme planning, briefing commissioning, and securing protocol and security clearances from the Ministry of External Affairs. Budget Management: Manage and forecast the HC’s travel budget. Work with Residence Manage to manage and forecast the Residence Budget. Line manage four direct reports : 2 High Commission Drivers, 1 Residence Manager, and 1 EA to the Deputy High Commissioner. Provide cover for the Deputy High Commissioner’s EA and the High Commissioner’s Private Secretary during periods of leave. Support major events , including the annual King’s Birthday Party and Investiture Ceremonies. Day-to-Day Tasks Monitor and manage the Private Office shared mailbox , ensuring timely action or delegation of incoming correspondence. Review and respond to incoming invitations in a polite, timely and efficient manner. Commission and coordinate briefing materials for meetings, ensuring they are timely, coordinated across the network and tailored to the HC’s preferences Liaise regularly with the High Commissioner’s Residence Team to ensure alignment on events, meetings, and activities. Act as Secretariat for the weekly Network-wide ‘Monday Morning Meeting’ , managing the agenda and tracking actions. Oversee official expenditure , ensuring timely processing of expense claims via the FCDO’s online platform. Maintain discretion and professionalism in all interactions, representing the High Commissioner’s office with integrity. Resources managed (staff and expenditure):   Line Management of 1x Residence Manager, 1x Executive Assistant to the Deputy High Commissioner, 2x Driver. Responsible for forecasting and managing the High Commissioner’s Budget, including travel budget and residence budget.  Learning and development opportunities (and any specific training courses to be completed): The FCDO offers a range of L&D opportunities to support the successful candidate to thrive in this role and provide a wider understanding of the FCDO’s work. Essential qualifications, skills and experience Essential on arrival: 2+ years’ experience as an executive/personal assistant, private office, office management, in a diplomatic mission or an events or project management role Minimum graduate degree in relevant domain Exposure to the work in an international setting – either in an international company or a diplomatic setting Strong management, leadership, interpersonal and communication skills Willingness to work with flexibility, including occasionally on evenings or weekends Experience of budget planning and accounting Keen attention to detail and discretion Language requirements: Language : English, HindiLevel of language required:  Fluent. Desirable qualifications, skills and experience Desirable: Experience working internationally, either overseas, for an international company or in a diplomatic setting Skilled at working within a team-oriented, collaborative environment. Able to work effectively to support colleagues, both individually and in teams. Able to effectively prioritise and a proven ability to work under pressure with limited supervision. Proficiency in Microsoft Word, Outlook and Excel. IT proficient Required behaviours Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Working Together Application deadline 23 November 2025 Grade Executive Officer (EO) Type of Position Full-time, Fixed Term Working hours per week 40 Duration of Post 12 months Region South Asia & Afghanistan Country/Territory India Location (City) New Delhi Type of Post British High Commission Number of vacancies 1 Salary Currency INR Salary INR 77,619 per month plus 12% Provident Fund and 6% Special Allowance Type of Salary monthly Start Date 5 January 2026 Other benefits and conditions of employment For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply. For other than BHC Candidates, salary will be all-inclusive of INR 77,619 per month plus 12% Provident Fund and 6% Special Allowance . Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family which includes self, spouse/partner and children up to an age of 23 years and irrespective of age, only if with, physical or mental disability. No relocation or any other related costs or assistance will be provided. FCDO does not pay for any travelling, accommodation & relocation expenses incurred and/or accept any financial risk, including cancellation or reschedule costs Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require. The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.  Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.  This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.