Assistant Buyer

1 week ago

delhi, India Bennett Coleman & Co. Ltd. (The Times of India) Full time

B.E. / B.Tech. and MBA

3-4 years of experience in Procurement


Position Summary & Scope


Receive well-defined requirements from multiple users, send enquiries to targeted set of suppliers to negotiate and finalize pricing, payment, delivery and other terms. To have planned and in-depth tactical negotiation for larger and annual requirements, including Pan India centralized contracts. Liaise with vendors for adherence to quality, speed and cost. Ensure meeting of primary targets of cost savings, and secondary targets of TAT, correct documentation, timely deliveries and payments.

Work closely with supply chain teams for process standardization across Pan India locations. Create process improvement plans in agreement with functional head and roll-out across locations.

Collate, normalize requirements from multiple users & locations for materials and services. Identify and shortlist the service providers, lead negotiation and execute Pan India central contracts (Indirect buying).




Areas of Responsibility (Key Result Areas)

Requirement Monitoring: Regularly monitor SAP and email for requirements that have been put up by users. Discussion with users to ensure in-depth unambiguous understanding of requirement, to be able to send enquiries to vendors and negotiate on offers received. Ensure proper approvals before finalizing commercials. Have advance planning with users for annual requirements, with proper tactical plan in place for ensuring best negotiations.


Vendor Management: Send enquiries to potential vendors; be aware of strengths and weakness of vendors in the market place; be aware of correct hierarchy of vendor with whom to communicate for best results. Organize technical discussion with user where required; prior understanding with user on how to convert technical differences in offer to commercial differences. Obtain maximum concessions from vendor; finalize payment and delivery schedule with vendors; Issue Purchase Order with agreed legal terms from SAP, after suitable internal approvals, as required.


Vendor Development : Be in constant touch with market to identify potential new vendors, and leveraging same to commercial advantage in ongoing negotiations. Have long-term plan to develop stronger vendors. Be in constant touch with multiple levels in hierarchy of vendor, to ensure seamless resolution of issues and suitable leveraging for negotiations.


Logistics: Confirm order with vendor; prepare internal approval note; coordinate sign off on the internal approval note; finalize the legal terms and conditions with the vendor


User Coordination: Ensure timely updates to users on status of requirement. Coordinate with user and vendor for resolution of any quality / quantity related issues that may arise, with suitable commercial and financial closure. Follow-up with users for timely processing of vendor invoices to ensure timely payments, which will help in future negotiations.


MIS Preparation : Interact with supply chain teams for collation, compilation of various operational, performance data points, analyze the data and convert the data into meaningful information. Prepare and present MIS to senior management on periodic basis.


Audit Support : Complete process understand through co-ordination with supply chain teams across locations to support various internal and external audits and ensure nil deviation against defined processes


Special Projects : Identify and lead special projects (cost rationalization, Process standardization & improvement and Pan India Centralized contracts) as assigned from time to time.

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