Illusion Dental Lab

Job Title: Senior Manager - AdministrationJob Purpose:- The Senior Manager of Administration plays a key role in overseeing and managing all administrative functions within the organization.- The role is responsible for ensuring the efficient operation of administrative processes, facilities management, vendor coordination, and team supervision.- This position requires strong leadership, excellent organizational skills, and effective collaboration with various departments to support the organization's overall objectives.Roles & Responsibilities:1. Administration Oversight- Develop and implement administrative policies, procedures, and systems.- Oversee daily administrative operations including office management, mail distribution, facility maintenance, and supplies inventory.2. Facilities & Operations Management- Manage facilities for office and factory locations.- Oversee building maintenance, infrastructure upkeep, and repair activities.- Plan and execute preventive and seasonal maintenance schedules.3. Housekeeping, Security & Safety- Supervise housekeeping staff and ensure hygiene standards are met.- Manage security operations, access control, and safety protocols.- Oversee fire safety systems, conduct fire drills, and ensure statutory compliance.4. Canteen & Fleet Management- Monitor canteen operations, hygiene standards, and cost control.- Oversee fleet management, including company vehicles, drivers, and transportation logistics.5. Factory Compliance & Administrative Operations- Ensure adherence to factory laws, compliance norms, and regulatory requirements.- Coordinate factory inspections, documentation, and statutory audits.6. Audit, Compliance & Legal Coordination- Support internal and external audits across admin functions.- Ensure compliance with legal, statutory, and company policies.- Maintain documentation for audits, licenses, and certifications.7. Vendor & Contract Management- Manage vendors, service providers, and evaluate vendor performance.- Negotiate contracts and ensure adherence to service level agreements (SLAs).- Oversee contracts related to housekeeping, security, pest control, canteen, and facility services.8. Budget & Cost Management- Prepare and monitor the administration budget.- Implement cost-saving initiatives and enhance operational efficiency.9. Asset & Inventory Management- Manage company assets, tagging, maintenance tracking, and disposal.- Oversee administrative inventory including office supplies and consumables.10. Travel Desk Management- Supervise travel desk operations, bookings, and vendor coordination.- Ensure travel policy compliance and cost optimization.11. Event Coordination- Plan and manage corporate events, employee engagement activities, and visitor management.12. Team Handling & Leadership- Lead and manage the administration team across multiple locations.- Provide training, guidance, and performance management.13. Cross-Functional Collaboration- Partner with HR, Finance, Operations, EHS, and other departments for administrative support.14. Continuous Improvement- Drive process improvements to enhance facility operations and administrative efficiency.- Implement best practices and automation tools where applicable.Education & Experience:- Bachelor's degree in Business Administration, Management, or related field; Master's degree preferred.- Minimum 7 years of experience in administrative management, including senior leadership roles.- Strong leadership and people-management skills.- Excellent communication and interpersonal skills.- Solid understanding of facilities management and health & safety regulations.- Proven ability to manage budgets, negotiate contracts, and drive cost-saving initiatives.- Strong analytical and problem-solving skills with a continuous improvement mindset.- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.- Proficiency in Microsoft Office Suite and relevant software applications.- Certification in facilities management or related field is an added advantage.Company Websites:- Illusion Dental Lab: Laxmi Dental: http://www.laxmidental.com/- Illusion Aligners: https://www.illusionaligners.com/ (ref:iimjobs.com)