Company Secretary

4 weeks ago

New Delhi, India Minus 30 Private Limited Full time

Industry:FMCG – Ice Cream & Frozen Desserts Location:[New Delhi] Reports To:CEORole OverviewThe Company Secretary will act as a key managerial personnel (KMP) and compliance officer, responsible for ensuring adherence to all corporate, legal, regulatory, and governance requirements for the company. The role is critical in supporting business expansion, maintaining statutory compliance (ROC, FSSAI, GST, Labour), and facilitating smooth interaction with the board, investors, regulators, and other stakeholders.Key Responsibilities1. Statutory & Legal Compliance Ensure compliance with theCompanies Act, 2013and other applicable laws. Prepare and file statutory returns and forms with the ROC (MGT-7, AOC-4, DIR-12, etc.). Maintain statutory registers (members, directors, contracts, charges). OverseeFSSAI compliance– licensing, renewals, and packaging/labeling requirements. Coordinate with external regulators and authorities (MCA, SEBI, FSSAI, GST). 2. Corporate Governance & Board Support Organize and conductBoard Meetings, AGMs, and EGMs , prepare agendas, and draft minutes. Advise directors and senior management on corporate governance best practices. Draft board resolutions and maintain compliance records. Liaise with auditors, legal advisors, and regulators on governance matters. 3. Strategic Business & Expansion Support Structure legal entities fornew factories, warehouses, and distribution centersacross India. Manageintellectual property(trademarks for brand names, flavours, packaging). Draft, review, and negotiate contracts withdistributors, retail chains, logistics providers, and food aggregators (Swiggy, Zomato, Instamart, etc.) . Assist infundraising (private equity/VC), investor due diligence, and secretarial audit . 4. Financial & Tax Compliance Coordinate with finance team onGST, TDS, and corporate tax compliance . Manage compliance fordividend declarations, shareholding changes, ESOPs . Support incapital raising, mergers, acquisitions, and due diligence exercises . 5. HR & Labour Law Compliance Ensure compliance withlabour laws (PF, ESI, gratuity, minimum wages, maternity, contract labour)for factory and retail staff. Draft HR-related policies from a compliance perspective.Qualifications & SkillsQualified Company Secretary (ACS/CS membership of ICSI)– mandatory. 3–7 years of experience inFMCG, food & beverages, or manufacturing sectorpreferred. Strong knowledge ofCompanies Act, FSSAI regulations, GST, SEBI (if listed) . Excellent drafting, communication, and stakeholder management skills. Ability to handlemultiple compliance requirements across states . Exposure tofundraising, investor reporting, and due diligenceis an advantage.

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