Assistant Purchasing Manager

Job Deliverables – Assistant Manager - Purchase

1. Sourcing and Supplier Management:

Identify potential suppliers and conduct vendor evaluations:

• Research and shortlist suppliers that meet the company's requirements for quality, cost, and reliability.
• Perform thorough evaluations of suppliers based on their capability, performance history, and compliance with standards.

Negotiate terms and conditions with suppliers to secure advantageous agreements:

• Engage in negotiations to ensure favorable pricing, delivery schedules, and terms.
• Develop contracts that clearly outline the terms and conditions of the supplier relationship.

Establish and maintain strong relationships with suppliers to ensure on-time delivery and quality products:

• Build and nurture long-term partnerships with key suppliers.
• Regularly communicate with suppliers to monitor performance and address any issues.

2. Material Procurement:

Review and analyze purchase requisitions:

• Examine requisitions to understand the technical specifications and requirements.
• Clarify any ambiguities with the requesting departments.

Source materials, components, and equipment as per technical specifications:

• Identify suitable suppliers for the required materials.
• Ensure that all procured materials comply with the specified technical standards.

Ensure the availability of materials to meet production schedules and project deadlines:

• Coordinate with suppliers to confirm delivery dates.
• Track orders to ensure timely delivery.

3. Cost Control:

Evaluate supplier quotations and proposals to optimize costs:

• Analyze bids to ensure they meet the company's cost objectives without compromising quality.
• Recommend the most cost-effective solutions.

Monitor market trends and industry developments to identify cost-saving opportunities:

• Stay informed about market fluctuations and new suppliers entering the market.
• Propose cost-saving initiatives based on market insights.

4. Quality Assurance:

Collaborate with quality assurance teams to ensure that purchased materials meet quality standards:

• Work closely with QA teams to establish quality criteria for suppliers.
• Ensure that all purchased materials undergo rigorous quality checks.

Address and resolve any quality issues with suppliers promptly:

• Act swiftly to address any non-conformities in supplied materials.
• Implement corrective actions and follow up with suppliers.

5. Documentation and Compliance:

Maintain accurate records of procurement activities:

• Keep detailed records of all transactions, agreements, and supplier interactions.
• Use procurement software to manage records efficiently.

Ensure compliance with company policies, industry regulations, and legal requirements:

• Stay updated on relevant regulations and standards.
• Ensure all procurement activities align with legal and company requirements.

6. Inventory Management:

Manage inventory levels to minimize carrying costs while ensuring material availability:

• Monitor inventory levels and adjust procurement plans accordingly.
• Implement strategies to reduce excess inventory and obsolescence.

Implement efficient inventory control strategies:

• Use inventory management techniques such as Just-In-Time (JIT) to optimize stock levels.
• Coordinate with production and warehouse teams for inventory planning.

7. Communication:

Communicate effectively with internal departments to understand their procurement needs:

• Regularly liaise with departments to gather their procurement requirements.
• Ensure clear and concise communication to avoid misunderstandings.

Keep stakeholders informed of procurement progress and potential issues:

• Provide regular updates on procurement status.
• Alert relevant parties to any potential disruptions or delays.

An outcome to Drive.

We are seeking a dynamic and motivated Assistant Manager - Purchase with an engineering qualification to join our procurement team. The ideal candidate will play a crucial role in sourcing and procuring materials and services essential for our operations. They will be responsible for ensuring timely procurement, cost-effectiveness, and maintaining high standards of quality and supplier relationships.

Skills/Experience/Competencies you need to do the job.

• Bachelor's degree in engineering or a related field.
• Proven experience as a Purchase Engineer or in a similar procurement role.
• Strong negotiation and supplier management skills.
• Excellent analytical and problem-solving abilities.
• Proficient in Microsoft Office Suite and procurement software.
• Knowledge of industry regulations and quality standards.
• Effective communication and interpersonal skills.
• Detail-oriented with strong organizational skills.
• Ability to work well in a team and independently.
• Strong ethics and integrity in business dealings.

Location: Mumbai