Administrative Secretary

4 weeks ago

New Delhi, India GM Machines Full time

Office Secretary (Admin & Client Coordination) — Surat (On-site)Location: Surat, Gujarat (On-site)Employment Type: Full-timeIndustry: Textile Machinery / Industrial EquipmentExperience: 2–5 years (No freshers)About the roleWe’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.What you’ll do (Key Responsibilities)- Front Desk & Client Care: Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality. - Calendar & Travel: Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings. - Client Coordination & CRM: Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated. - Documentation: Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records. - Office Operations: Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups. - Meetings: Draft agendas, take minutes (MoM), circulate action items, and track closures. - Basic Accounts Support: Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant). - Event & Delivery Support: Assist during machine deliveries, client visits, office events, and photo/video coordination. - Confidentiality & Compliance: Uphold data hygiene and professional standards at all times.What you’ll need (Requirements)- Languages: Gujarati (primary), Hindi (strong), English (fluent for email & documents). - Tools: MS Office/Google Workspace, WhatsApp Business; good Excel/Sheets skills. - Traits: Professional grooming, punctuality, attention to detail, ownership, people-first attitude.Nice-to-have (Bonus)- Experience in manufacturing/trading/showroom front office. - CRM (Zoho/HubSpot), Tally basics, or Canva/LinkedIn posting experience.Work hours & compensation- Timing: Mon–Sat, 9:30 AM – 6:30 PM - Salary: ₹25,000 – ₹30,000 per month (based on experience & performance) - Benefits: On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.How to applyApply via LinkedIn Easy Apply or WhatsApp your CV (PDF) to +91-9825817373.Please include: Years of experience, language proficiency, current CTC, expected CTC, and notice period.#Administration #FrontOffice #Secretary #SuratJobs #TextileIndustry

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