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Project Coordinator

4 months ago

Gurugram, India Egon Zehnder Full time

Egon Zehnder​

Egon Zehnder (www.egonzehnder.com) is trusted partner to many of the world’s most respected organizations and is a leading leadership advisory firm, with more than 560+ consultants and 63 offices in 36 countries spanning Europe, the Americas, Asia Pacific, the Middle East and Africa. Our clients range from the largest corporations to emerging growth companies, government and regulatory bodies, and major educational and cultural institutions. We bring together vast industry expertise and diverse insight to form the world's preeminent leadership advisory firm.​

The firm is a private partnership which allows us to operate independent of any outside interests. As a result of this unique culture, Egon Zehnder has the highest professional staff retention rate for a global firm in our profession. We work with both disruptors and the disrupted client base across all industries.​


Knowledge Centre India (KCI)​

Knowledge Center India (KCI), is the central engine that drives the operational value for the firm. Established in 2004, KCI has evolved over the years from purely operational efficiencies into more value-added service offerings, becoming a true business partner. There are various teams based at KCI that work with Global Offices, Practice Groups and the Management across all aspects of the firm's business life cycle. With a headcount of more than 500, the center has 5 core teams working including Experts, Research Operations, Visual Solutions, Projects/CV Capture and Digital IT, working round the clock on many mission critical elements.​

Your Journey at Egon Zehnder Starts Here

At EZ, you have the opportunity to deliver digital transformation initiatives across the globe for the organization. Our focus on emerging technology solutions along with our commitment to internal career growth and exceptional client value.

Who we are

We are part of Digital-IT team established 16 years ago in Gurgaon, India to provide technology support and rollout digital initiatives to 60 plus global offices. Digital IT has six key pillars – Collaboration Technology; Functional Technology; Digital Technology; Security & Architecture; Infrastructure & Services, Digital Success to support business and to take lead on digital transformation initiatives with the total strength of 150+ team members across the globe.


Project Coordinator

We are looking for a highly organized and detail-oriented individual to join our team as a Project Coordinator.

The primary responsibility of this role is to ensure efficient assignment tracking and coordination across various teams and projects. The ideal candidate will excel in managing meetings, creating minutes of meetings (MoM), and following up on action items to ensure the timely completion of tasks.

This profile plays a crucial role in ensuring seamless coordination and efficient tracking of assignments across projects. If you have a passion for organization, excellent communication skills, and a proactive attitude, we encourage you to apply for this position.


Roles and Responsibilities

  • Coordinate and schedule meetings, workshops, and other project-related gatherings.
  • Prepare agendas for meetings and distribute them to relevant participants in advance.
  • Attend meetings and create accurate minutes of meetings (MoM) to document discussions, decisions, and action items.
  • Follow up on action items discussed in meetings to ensure timely completion.
  • Maintain comprehensive records of assignments, deadlines, and progress updates.
  • Collaborate with project leads, managers, and team members to track assignments and milestones.
  • Communicate effectively with stakeholders to provide updates, gather feedback, and address concerns.
  • Assist in project planning, resource allocation, and task prioritization as needed.
  • Provide administrative support to project teams, including document management and file organization.
  • Stay updated with project timelines, priorities, and objectives to support decision-making and planning processes.

Skills

  1. Bachelor's degree in Business Administration, Project Management, or a related field (Master's degree preferred).
  2. Proven experience (3+ years) in information technology or cybersecurity-oriented project coordination, administration, or similar roles.
  3. Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
  4. Strong communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
  5. Proficiency in productivity tools such as Microsoft Office Suite, project management software, and collaboration platforms.
  6. Detail-oriented mindset with a focus on accuracy and thoroughness in work.
  7. Ability to work independently and collaboratively in a fast-paced environment.
  8. Familiarity with project management methodologies and practices is a plus (e.g., Agile, Scrum, Kanban).


Benefits which make us unique

At EZ, we know that great people are what makes a great firm. We value our people and offer employees a comprehensive benefits package. Learn more about what working at Egon Zehnder can mean for you

Benefits Highlights:

5 Days working in a Fast-paced work environment

Work directly with the senior management team

Reward and Recognition

Employee friendly policies

Personal development and training

Health Benefits, Accident Insurance

Potential Growth for you

We will nurture your talent in an inclusive culture that values diversity. You will be doing regular catchups with your Manager who will act as your career coach and guide you in your career goals and aspirations.

EZ commitment to Diversity & Inclusion

Egon Zehnder aims for a diverse workplace and strive to continuously lead with our firm values. We respect personal values of every individual irrespective of race, national or social origin, gender, religion, political or other opinion, disability, age and sexual orientation as warranted by basic rights enshrined in the UN Declaration of Human Rights. We believe diversity of our firm is central to the success and enables us to deliver better solutions for our clients. We are committed to creating an inclusive environment and supportive work environment, where everyone feels comfortable to be themselves and treated with dignity and respect and there is no unlawful discrimination related to employment, recruitment, training, promotion, or remuneration.

Egon Zehnder is an Equal Opportunity Employer

Egon Zehnder provides equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, disability, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.