Tender Desk Executive

3 weeks ago

New Delhi, India Innotronix Labs Full time

Job Summary: We are seeking a highly motivated and detail-orientedProject Development Leadto join our team. The ideal candidate will be responsible for managing the end-to-end tendering process, coordinating between internal departments for project documentation, and ensuring timely and compliant bid submissions on various government portals such as GeM, CPP, and IREPS. This role also involves customer service, vendor coordination, and general administrative responsibilities critical to successful project execution and business development.Key Responsibilities: Tender Management & Project Coordination Identify, evaluate, and manage government and private tenders on platforms such asHPCL, BPCL, IOCL eproc, GeM, CPP, IREPS etc . Prepare and submittechnical and financial bidsin collaboration with internal departments. Ensurecompliancewith eligibility criteria, documentation standards, and submission deadlines. Handlepost-submission communications , clarifications, and follow-ups with clients or authorities. Sales Coordination & Documentation Support the sales team in tracking leads, preparing documentation, and maintaining CRM records. Create and manage documentation includingpurchase orders, invoices, delivery schedules , and reports. Administrative & Operational Support Coordinate with internal teams fordispatches, procurement , and vendor follow-ups. Managevendor registration , renewals, and updates on government portals. Maintain accuratedata records , files, and reports related to tenders, vendors, and projects. Customer Service & Communication Serve as a point of contact for client queries related to tenders, project status, or documentation. Build and maintain strong relationships withvendors, partners , and internal stakeholders. Facilitate effectivecommunication and collaborationacross departments for smooth project execution.Key Skills & Competencies: Proficiency intender portals : BPCL, HPCL, IOCL, GeM, CPP, IREPS Strong understanding ofbid documentation , proposal writing, and compliance Proficient inMS Office Suite (Word, Excel, PowerPoint)andTally ERP Excellentcommunication ,coordination , andteam collaborationskills Ability to handlemultiple tasks , meet deadlines, and manage pressure Detail-oriented with strongorganizationalandanalyticalskillsQualifications: Bachelor's degree in Business Administration, Commerce, or related field Minimum3 yearsof experience in tendering, project coordination, or business support roles Experience working withgovernment e-procurement systemsis mandatory

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