Office Administration Manager
2 weeks ago
If you are a logical problem solver with strong administrative knowledge and a passion for teamwork and innovation, we have the perfect job for you We are looking for an Office Administrator to join our award-winning, talented team, building global software products for the automation of drones for various commercial applications. We offer an excellent team environment, flexible working hours, and various opportunities to advance your career. We are looking for a long-term relationship and committed individuals to join our team. This position is based out of our development center in Pune, India.
About FlytBase:
At FlytBase, we're not just creating a product—we're on a zero-to-one journey, building a whole new global category that's never existed before.
What does that mean? We're on a mission to unlock the world's third dimension with fully autonomous drones. It's the first of its kind. Therefore, everything we do requires first-principle thinking, bold experimentation, and a willingness to push boundaries.
If you're bored of cookie-cutter playbooks and ready for something fresh, exciting (and yes, involving drones), this is your place.
Don't believe it? Challenge us—We'd be more than happy to tell you why we're so confident in what we're building
Role and Responsibilities:
- Maintain office supplies and equipment, and ordered replacements whenever required.
- Coordinate office repairs and maintenance regularly.
- Monitor and manage office security and access.
- Collaborate with local businesses and services, such as catering, printing, and courier services, to meet the office's needs while identifying and establishing partnerships with local businesses to enhance office services and support.
- Coordinate travel and accommodation arrangements for employees when necessary.
- Assist in planning and organizing office events, meetings, and conferences.
- Address parking-related challenges, including employee parking allocation, visitor parking, and parking policies.
- Participate in office revamping, furniture and equipment procurement, and ongoing aesthetic maintenance to ensure a well-optimized, comfortable, and inspiring work environment.
- Establish and manage vendor relationships by coordinating services, negotiating contracts, ensuring timely deliveries, processing invoices, and monitoring service quality.
Best suited for candidates who:
- Excellent communication (Fluent in Marathi) and interpersonal abilities.
- A high school diploma or equivalent, as well as additional education or relevant certification, is a plus.
- Proven experience in handling administrative activities like operations and maintenance of store room, pantry, office area, etc.
- Strong organizational skills and attention to detail.
- Problem-solving skills and the ability to multitask effectively.
- Basic knowledge of budgeting processes and negotiation skills.
- Familiarity with office equipment and basic electrical knowledge.
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