Contracts Manager

POSITION : Contracts Manager

DEPARTMENT: Project Management

REPORTING TO: Associate Director

DIRECT REPORTS: Associate Director

LOCATION: Mumbai

Our goal at LAMBSROCK is to provide unparalleled service to every client, setting the benchmark within our industry, as a Contracts Manager, you'll be at the forefront of our mission, being a part of our project management team to deliver exceptional results. This pivotal role responsible for overseeing and managing contracts between our organization and our clients, suppliers, or partners. Their role typically involves drafting, negotiating, and enforcing contracts to ensure that all parties meet their obligations and that the terms are clear and favourable. If you're passionate about driving impactful change and fostering client satisfaction, this role offers an exciting opportunity to make a significant impact in the world of project management consultancy. You will be pivotal in establishing LAMBSROCK as an industry frontrunner, committed to delivering unparalleled service and value to our clients, while fostering a culture of continuous growth and innovation throughout the organization.

Position Purpose

The Contracts Manager will oversee and manage all contractual aspects related to the construction of hotel projects. This role involves negotiating, drafting, and managing contracts, ensuring compliance with legal and regulatory requirements, and working closely with project teams, contractors, and suppliers. The ideal candidate will have experience in the hotel construction industry and a strong understanding of construction contracts and project management.

Qualifications and Experience :

- Education:

• Bachelor s degree in construction management, Business Administration, or a related field. Advanced degree or professional certification. (E.g. CCM, PMP) is a plus.

- Experience:

• 10+ years of experience in contract management within the construction industry, mandatory in hotel or hospitality projects.

- Skills:

• Strong knowledge of construction contracts, procurement processes and project management.
• Proficiency in Microsoft Office Suite and contract management software.
• Excellent negotiation, communication, and interpersonal skills.
• Ability to analyse complex contract terms and conditions and provide sound legal and business advice.

- Physical Requirements:

• Ability to work in an office environment and on construction sites as required.
• Occasional travel to project sites may be necessary.

Duties & Responsibilities:

- Contract Negotiation and Drafting:

Develop and negotiate contract terms with contractors, suppliers, and consultants.

Draft and review construction contracts, change orders, and amendments.

Ensure all contracts meet legal and company standards.

- Tendering and Contracts:

Lead the tendering process for various project packages including civil, ID, MEP, external works.

Prepare bid documentation, evaluate proposals, make comparative analysis and propose a suitable recommendation.

Negotiate contract terms with clients and contractors and ensuring favourable conditions and compliance with project requirements.

Manage and oversee project budgets, track expenditures, and implement cost-control measures to ensure adherence financial efficiency.

Develop and maintain strong relationships with suppliers, contractors, and stakeholders to facilitate smooth project execution and timely completion.

Expertise in preparing and managing tenders, evaluating bids, and ensuring compliance with project specifications.

Proficient in drafting, negotiating, and managing contracts including amendments, compliance monitoring, and dispute resolution.

Skilled in monitoring and controlling project budgets, optimizing cost-efficiency, and implementing financial strategies.

Ability to coordinate with various stakeholders to ensure timely and successful project completion. Strong negotiation skills, securing favourable contract terms, while maintaining quality standards.

- Quantity Estimation:

Prepared bill of quantities for tender purposes; tender preparation and unit cost build-up.

Evaluate quantities from AutoCAD drawings and prepare take off sheets.

Evaluated sub-contractors' claims and preparation of interim certificates of payments.

Prepared variation order documents and analysis, final payments, and final accounts settlement.

Prepared Pre-Tender Estimate.

Prepared material and quantity take off of structural, architectural, and external work quantities.

- Budgeting and Cost Estimation:

On the basis of Area Statement, prepare budget of the project.

Prepare project execution plan report and submit to Client which consist of project overview and costing analysis of the project.

Prepare advisory report with Preliminary Cost Plan of new projects.

Streamlining actual cost in comparison to approved budget to control cost.

Prepared costs control and budget allocation, monthly progress claims, and variations/change orders, Comparative Analysis.

- Contract Administration:

Monitor contract performance to ensure compliance with terms and conditions.

Manage contract modifications and amendments, including scope changes and cost adjustments.

Address and resolve contractual disputes or issues that arise during the project lifecycle.

- Risk Management:

Identify potential risks related to contractual obligations and take appropriate action to mitigate them.

Advise project teams on risk management strategies and legal implications.

- Collaboration and Communication:

Work closely with project managers, legal teams, and other stakeholders to ensure alignment and effective communication.

Serve as the primary point of contact for contract-related queries and issues.

- Documentation and Record- Keeping:

Maintain accurate and organized records of all contracts, correspondence, and related documents.

Prepare and submit regular reports on contract status and performance.

- Compliance and Quality Assurance:

Ensure compliance with all relevant laws, regulations, and industry standards.

Implement and oversee quality assurance processes related to contract management.

- Continuous Improvement:

Stay updated with industry trends and best practices in contract management and construction.

Recommend improvements to processes and procedures for more efficient contract management.

What We Offer:

- Competitive salary and benefits package

- Opportunities for professional growth and career advancement

- A collaborative and dynamic work environment

- Involvement in high-profile and diverse projects

- Ongoing training and development programs

LAMBSROCK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees