Accounts Payable Assistant

About adm Indiciaadm Indicia is a next-generation brand activation agency. We create and activate meaningful brand experiences that drive ROI .Our purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase . Everything we do is optimised through leading strategic capability and actioned through executional excellence.Our substantial investment in technology and data science and resource, provides our differentiation in the marketplace. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.Purpose of the role- Invoice Processing Excellence: Perform daily posting of accounts payable invoices into our advanced accounting system. Validate the accuracy of invoice data, including account, cost center, VAT code, and project code assignments. - Issue Resolution Champion: Take a proactive approach in resolving invoice discrepancies, collaborating with relevant stakeholders. Escalate complex issues to management for prompt resolution, ensuring minimal disruption to the payment process. - Effective Email Management: Manage the AP group email, diligently addressing incoming correspondence to ensure timely posting of invoices and prevent payment delays. Demonstrate exceptional communication skills when interacting with vendors and internal teams. - Vendor Reconciliation: Conduct regular vendor reconciliations to ensure that accounts payable records are consistent with vendor statements. Identify discrepancies and rectify any inconsistencies promptly. - Vendor Support: Provide timely and accurate responses to vendor queries, offering insightful solutions and maintaining a high level of professionalism in all interactions. - Audit Readiness: Collaborate with the finance and audit teams to provide necessary documentation and support for internal and external audits related to the accounts payable function. - Insightful Reporting: Prepare comprehensive accounts payable reports and key performance indicators (KPIs) as required. Provide meaningful insights that contribute to strategic decision-making processes.Responsibilities- Handling daily posting of AP invoices into our accounting system. Ensure that invoices are booked on correct account/Cost Center/VAT Code and a corresponding project code. - Be proactive with invoice issues resolution, following up with respective parties and escalate issue to management for timely resolution. - Ensure timely management of the AP group email for timely posting of invoices and avoid payment delays. - Perform Vendor Reconciliations - Timely and accurate support on Vendor queries - Support any audit request related to AP area - Prepare AP reports or KPIs as neededSkills, knowledge, experience and exposure- Accounting/Business administration degree or similar. - Minimum of 1 years in finance department. - Team player offering support to others, and adaptability to change to support where needed within the team. - Quick learner. - Ability to work under pressure, teamwork, detail and service orientation - Good keyboard and computer literacy. - Excellent Excel skills. - High level of English is a must.Qualifications- High school diploma or equivalent; Associate's degree in Accounting or related field preferred. - Proven experience in accounts payable or related financial role. - Proficiency in using accounting software (e.g., SAP, Oracle) and Microsoft Office suite, particularly Excel. - Strong attention to detail and accuracy in data entry and financial transactions. - Excellent communication skills for effective vendor and team interactions. - Problem-solving skills with the ability to think critically and resolve issues. - Ability to manage multiple tasks while maintaining a high level of organization. - Understanding of basic accounting principles and procedures. - Familiarity with audit processes and compliance standards. - Positive attitude, team player, and willingness to adapt to evolving responsibilities.Role requirements- Whilst the contracted hours for the role are 9.00am to 6.00pm IST, Mon – Fri, the global nature of the business requires that some meetings and engagements will happen outside of these hours. - The hybrid work model applies to this role which requires to come to the office in Malad West as aligned with your line manager. You will be expected to perform in a flexible environment but ensuring delivery.We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.Our valuesWe are collaborative, we thrive through our relationships.We are courageous , we create boldly and execute fearlessly.We are authentic, we act with integrity and transparency.We are pioneering, we win when we lead the way.We are purpose-driven, we create meaningful, sustainable and profitable brand experiences.