Executive Assistant to Chief Executive Officer

3 weeks ago

Chennai, India Pikture Associates Pvt Ltd Full time

Pikture Associates is a leading provider of contract developers and permanent hiring needs for clients. We specialize in offering highly skilled and experienced developers to help companies scale their development projects seamlessly.


We are currently seeking a CEO Executive Assistant to join our client's Chennai office.


The CEO Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO) of the company. This role requires excellent organizational skills, discretion, and the ability to handle confidential information. The Executive Assistant acts as a primary point of contact between the CEO and internal/external stakeholders, manages the CEO's schedule, and ensures efficient communication within the organization.


Roles and Responsibilities:

● Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

● Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

● Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

● Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

● Maintain professionalism and strict confidentiality with all materials

● Organize team communications and plan events, both internal and off-site

● Required skills and qualifications

● Four or more years of experience in an administrative role reporting directly to upper management

● Excellent written and verbal communication skills

● Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

● Proficiency with office productivity tools and an aptitude for learning new software and systems

● Flexible team player, willing to adapt to changes and unafraid of challenges

● Ability to maintain confidentiality of information related to the company and its employees

● Preferred skills and qualifications

● Experience in overseeing budgets and expenses

● Experience in developing internal processes and filing systems


Qualifications:

1. Bachelor's degree in business administration, management, or related field preferred.

2. Proven experience as an executive assistant or similar role supporting senior executives.

3. Excellent communication and interpersonal skills.

4. Strong organizational and time management abilities.

5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

6. Ability to multitask and prioritize tasks in a fast-paced environment.

7. Discretion and confidentiality in handling sensitive information.

8. Attention to detail and accuracy in work.

9. Ability to work independently with minimal supervision.

10. Flexibility to adapt to changing priorities and deadlines.

11. Professional demeanor and appearance.

12. Knowledge of office management systems and procedures.


Pikture Associates is hiring on behalf of MARUTHAMPROP CONSULTING PRIVATE LIMITED


Please send your resume to hr@thepikture.com.

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