Event & Exhibition Operations Manager

1 day ago

Chennai, India Ecube Corporate Solutions Pvt Ltd Full time

Job Description: Event & Exhibition Operations Manager

Position: Operations Manager – Events & Exhibitions

Department: Operations / Events

Reports to: Head – Operations / Director – Events

Location: [Chennai]

Employment Type: Full-time



Role Overview

The Event & Exhibition Operations Manager will be responsible for the planning, execution, and delivery of corporate events, exhibitions, and brand activations. The role requires strong operational expertise, vendor management, and hands-on supervision to ensure projects are executed on time, within budget, and at the highest quality standards.



Key Responsibilities

Planning & Execution

  • Develop detailed event & exhibition project plans, checklists, and timelines.
  • Lead operational planning for large-scale events, trade shows, and exhibitions.
  • Coordinate venue layouts, stall fabrication, stage setups, branding, AV, and logistics.
  • Ensure compliance with safety, legal, and regulatory requirements.

Vendor & Logistics Management

  • Source, negotiate, and finalize vendors (fabrication, AV, décor, logistics, manpower, etc.).
  • Supervise fabrication houses for stall construction, signage, and installation.
  • Oversee logistics — transport, storage, materials, and manpower allocation.

On-Site Operations

  • Lead the setup and dismantling process of exhibitions and events.
  • Manage show-day operations — registration, exhibitor support, crew management.
  • Act as the single point of contact for vendors, clients, and stakeholders on-ground.
  • Troubleshoot operational challenges and ensure seamless execution.

Financial & Reporting

  • Prepare and monitor project budgets and cost sheets.
  • Ensure timely vendor payments and cost efficiency.
  • Deliver post-event reports with learnings and improvements.

Team & Client Coordination

  • Collaborate with client servicing, creative, and production teams.
  • Maintain clear communication with clients regarding operations and timelines.
  • Guide and mentor junior operations executives and on-ground staff.



Key Skills & Competencies

  • Strong knowledge of exhibition operations, stall fabrication, and event logistics.
  • Excellent planning, organizational, and multitasking skills.
  • Vendor management & negotiation expertise.
  • Strong leadership with ability to manage large on-ground teams.
  • Problem-solving mindset with quick decision-making ability.
  • Proficiency in MS Office, AutoCAD/SketchUp knowledge is an advantage.



Qualifications & Experience

  • Graduate in Event Management, Operations, Hospitality, or related field.
  • 5–8 years of proven experience in event & exhibition operations.
  • Hands-on experience in corporate exhibitions, trade shows, conferences, and large-scale events.
  • Flexible to travel and work irregular hours as per event schedules.



KPIs (Key Performance Indicators)

  • Timely and smooth delivery of exhibitions & events.
  • Cost optimization without compromising quality.
  • Client satisfaction and repeat business.
  • Efficiency of vendor and crew management.
  • Zero operational lapses or escalations.


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