Senior Executive Assistant

4 days ago

Chennai, India Evolv Clothing Company Full time

URGENT HIRING ---- IMMEDIATE JOINERS ARE WELCOME


Company Description:

Evolv Clothing Company, formerly known as ISEX Fashions, has been committed to apparel design and manufacturing since 1975. The company specializes in value-added apparel, with state-of-the-art facilities adhering to stringent social compliance norms. Evolv caters to renowned European and American brands, with an annual production capacity of 1.5 million garments and a turnover of US$ 20 million. Our key strength lies in complete product development and in-house facilities offering advanced design, sampling, and finishing capabilities.


About the Role:


We are seeking a Senior Executive Assistant who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties—it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact.

The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment.


Key Responsibilities: (Job Location : Perungudi, Chennai)


1. Executive Calendar & Time Management

·      Proactively manage complex calendars, prioritize meetings, and minimize conflicts.

·      Coordinate high-stakes meetings across time zones, including board meetings and investor calls.

·      Anticipate scheduling needs and build in strategic focus time.

2. Email & Communication Management

·      Triage executive email inboxes, draft responses, and manage follow-ups.

·      Serve as the executive’s gatekeeper—filtering requests and acting as a communication liaison.

·      Draft high-quality correspondence, memos, and reports.

3. Meeting & Event Preparation

·      Prepare agendas, talking points, and briefing materials for meetings.

·      Attend key meetings when necessary, take notes, and track action items.

·      Coordinate logistics for team offsites, board meetings, and VIP visits.

4. Travel Management

·      Plan complex, multi-leg domestic and international travel.

·      Manage visas, accommodations, and detailed itineraries.

·      Troubleshoot travel issues in real time.

5. Project Management & Strategic Support

·      Assist in managing cross-functional projects or strategic initiatives.

·      Track deliverables, deadlines, and key performance metrics.

·      Conduct research and prepare presentations or executive summaries.

6. Confidential & Financial Administration

·      Handle confidential information (e.g., performance reviews, strategic plans).

·      Manage or support executive expense reports, budget tracking, and vendor payments.

·      Liaise with finance, legal, and HR on sensitive matters.

7. Leadership & Team Collaboration

·      Serve as a proxy or representative of the executive in certain settings.

·      Foster strong relationships across departments to facilitate smoother operations.

·      Mentor junior administrative staff or manage other assistants.


Required Qualifications:

  • 8+ years of relevant experience as a senior executive assistant role
  • Exceptional written and verbal communication skills
  • Proven ability to manage multiple priorities and deadlines with attention to detail
  • Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity tools (e.g., Slack, Notion, Zoom, Asana)
  • Comfortable working with ambiguity and taking initiative
  • High emotional intelligence and professional discretion
  • Bachelor’s degree or Higher preferred


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