Executive Assistant

4 weeks ago

Mumbai, Maharashtra, India VP Broadband Private Limited Full time

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate should be highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Responsibilities:

  • Manage professional and personal scheduling of our Director, including agendas, mail, email, phone calls, client management, and other company logistics.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
  • Maintain professionalism and strict confidentiality with all materials.
  • Organize team communications and plan events, both internal and off-site.

Qualifications:

  • 2/4 years of experience in an administrative role reporting directly to upper management.
  • A candidate from an IT background is a plus.
  • Graduate from any field or PA diploma or certification is a plus.
  • Excellent written and verbal communication skills.
  • Excellent MS Office knowledge.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Experience in overseeing budgets and expenses.
  • Experience in developing internal processes and filing systems.

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