Junior Executive Assistant

6 days ago

Chennai, India BOT VFX Full time
POSITION SUMMARYWe are looking for a smart Junior Executive Assistant to provide day-to-day administrative and organizational support to the Co-founders and senior leadership team. This role is ideal for someone early in their career who is eager to learn, enjoys working in a fast-paced creative environment, and can juggle multiple priorities with professionalism and discretion.The Junior EA will assist with scheduling, coordination, documentation, and basic administrative tasks that keep the leadership team running smoothly. You will work closely with different departments, help track follow-ups, and ensure communication flows effectively across the organization.The role is dynamic and, amongst other things, may include the following:POSITION RESPONSIBILITIES
Manage and maintain calendars, scheduling meetings and appointments
Assist with travel arrangements and itineraries
Take meeting notes, prepare minutes, and track follow-ups
Coordinate with different departments to close pending tasks and initiatives
Handle correspondence, draft simple communications, and maintain records
Prepare reports, spreadsheets, and basic presentations 
Provide general administrative and facility-related support as needed
Carry out light research or information gathering when required
Engage with senior stakeholders to identify better ways of executing tasks
REQUIRED SKILLS 
Proficiency in Excel/Google Sheets and good knowledge of GSuite tools (Docs, Slides, Drive, Calendar)
Strong organizational and time management skills
Stay responsive and accountable to the areas of work
Ability to multitask and prioritize effectively
Attention to detail with a proactive, problem-solving mindset
Good verbal and written communication skills
Professional discretion and reliability
Eagerness to learn and ability to take direction
Comfort with using technology and learning new tools

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