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Assistant Procurement Manager
2 months ago
Department Procurement
Grade / Level G3A
Designation Assistant Manager - Procurement (MEP & QS) - CAPEX
Location Bangalore
Reporting To VP - Procurement
Role & Responsibilities
- Develop, lead, & execute procurement strategies
- Prepare negotiation strategies & close deals with optimal terms
- Negotiate with external vendors to secure advantageous terms
- Approve the ordering of necessary goods and services
- Finalize purchase details of orders and deliveries
- Examine and test existing contracts
- Track and report key functional metrics to reduce expenses and improve the effectiveness
- Collaborate with key persons to ensure clarity of the specifications and expectations of the company
- Perform risk management for supply contracts and agreements
- Creation of vendor base/master across different zones
- Forecast price and market trends to identify changes of balance in buyer-supplier power
- Partner with stakeholders to ensure clear requirements documentation
- Assess, manage, and mitigate purchase risks
- Assist in procurement process design
- Seek and partner with reliable vendors and supplier
- Ensuring regular monitoring of the project budget
- Delegating tasks to junior staff
- Regularly contacting suppliers to renegotiate prices.
- Resolving disputes & claims with vendors and suppliers
- Creating BOQ estimates based on set drawings and further preparing a detailed budget for the same.
- Conduct market analysis to know the current rates of the materials
- Monitoring and controlling the cost of projects from concept to completion.
- Have knowledge of vendors/suppliers and provide support for comparative and analysis in vendor selection as needed.
- Periodic analysis of the status of projects with respect to cost and analysis of alternative solutions to manage project budgets
- Maintain all the documents for total compliance related to design, contractors, legal and other matters as per company standards.
- Manage all activities related to mechanical, engineering, and plumbing in terms of planning, designing, procurement, construction, testing and commissioning, and final handover.
- Understand, collect, and deliver clients’ MEP requirements.
- Support the design manager in MEP to schedule or plan establishment, value engineer, and design change management.
- Lead Contract Award Process – MEP Works, Formulation of Contract Documents, Request for Proposals (RFP), Bid Evaluation, Negotiations, Management Approval, Assist the contract manager in MEP-related procurement and VO management.
- Support the construction manager in MEP-related installation, site inspection, and contractor management.
- Ensure effective management and successful execution of all phases of a project—from initiating, designing, planning, controlling, executing monitoring, and closing.
- Identify and take note of clients’ needs and figure out what exactly needs to be done. This involves defining the scope of the work and expected outcome, while also detailing all the necessary objectives to get there.
- Keep tabs on company resources used in the projects and allocate resources to complete the project within the budget.
- Help clients organize and analyze all tender and procurement for all contractors and suppliers and represent them from the beginning to the end of a project.
- Identify any potential risks in the MEP field and report them to the Project Manager. It will be critical to design a risk management and solution provision, particularly to identify health & safety issues.
Skillset required
- Strong knowledge of the commercial fit-out industry
- Managing & Coordinating
- Floating RFQs to vendors
- Arranging quotations from suppliers
- Quotation Analysis
- Issuance of purchase order
- Familiar with HVAC, electrical engineering, and BMS
- Knowledge of security systems, AV systems, and IT systems
- Excellent communication skills
- Determine the quantity and timing of deliveries
- Familiarity with sourcing and vendor management
- Excellent PC skills – Advance MS office
- Clear understanding of basic accounting/ finance reporting and practices
- Strong communication and presentation skills
- Good knowledge of suppliers, market trends, bidding process & negotiation
- Prospecting Skills
- Competitive Spirit
- Collaborate and influence in a - win as a team- environment
- Possess a strong drive for results
- Strong business understanding & acumen
Experience (Years) required
05 -10 years of relevant experience in Interior Management Company/ commercial fit-out industry
Qualification
Degree in Civil or in MEP engineering-related discipline or related field
