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Assistant Procurement Manager
3 months ago
ProcurementGrade / Level
G3ADesignation
Assistant Manager - Procurement (MEP & QS) - CAPEXLocation
BangaloreReporting To
VP - Procurement
Role & ResponsibilitiesDevelop, lead, & execute procurement strategiesPrepare negotiation strategies & close deals with optimal termsNegotiate with external vendors to secure advantageous termsApprove the ordering of necessary goods and servicesFinalize purchase details of orders and deliveriesExamine and test existing contractsTrack and report key functional metrics to reduce expenses and improve the effectivenessCollaborate with key persons to ensure clarity of the specifications and expectations of the companyPerform risk management for supply contracts and agreementsCreation of vendor base/master across different zonesForecast price and market trends to identify changes of balance in buyer-supplier powerPartner with stakeholders to ensure clear requirements documentationAssess, manage, and mitigate purchase risksAssist in procurement process designSeek and partner with reliable vendors and supplierEnsuring regular monitoring of the project budgetDelegating tasks to junior staffRegularly contacting suppliers to renegotiate prices.Resolving disputes & claims with vendors and suppliersCreating BOQ estimates based on set drawings and further preparing a detailed budget for the same.Conduct market analysis to know the current rates of the materialsMonitoring and controlling the cost of projects from concept to completion.Have knowledge of vendors/suppliers and provide support for comparative and analysis in vendor selection as needed.Periodic analysis of the status of projects with respect to cost and analysis of alternative solutions to manage project budgetsMaintain all the documents for total compliance related to design, contractors, legal and other matters as per company standards.Manage all activities related to mechanical, engineering, and plumbing in terms of planning, designing, procurement, construction, testing and commissioning, and final handover.Understand, collect, and deliver clients’ MEP requirements.Support the design manager in MEP to schedule or plan establishment, value engineer, and design change management.Lead Contract Award Process – MEP Works, Formulation of Contract Documents, Request for Proposals (RFP), Bid Evaluation, Negotiations, Management Approval, Assist the contract manager in MEP-related procurement and VO management.Support the construction manager in MEP-related installation, site inspection, and contractor management.Ensure effective management and successful execution of all phases of a project—from initiating, designing, planning, controlling, executing monitoring, and closing.Identify and take note of clients’ needs and figure out what exactly needs to be done. This involves defining the scope of the work and expected outcome, while also detailing all the necessary objectives to get there.Keep tabs on company resources used in the projects and allocate resources to complete the project within the budget.Help clients organize and analyze all tender and procurement for all contractors and suppliers and represent them from the beginning to the end of a project.Identify any potential risks in the MEP field and report them to the Project Manager. It will be critical to design a risk management and solution provision, particularly to identify health & safety issues.
Skillset requiredStrong knowledge of the commercial fit-out industryManaging & CoordinatingFloating RFQs to vendorsArranging quotations from suppliersQuotation AnalysisIssuance of purchase orderFamiliar with HVAC, electrical engineering, and BMSKnowledge of security systems, AV systems, and IT systemsExcellent communication skillsDetermine the quantity and timing of deliveriesFamiliarity with sourcing and vendor managementExcellent PC skills – Advance MS officeClear understanding of basic accounting/ finance reporting and practicesStrong communication and presentation skillsGood knowledge of suppliers, market trends, bidding process & negotiationProspecting SkillsCompetitive SpiritCollaborate and influence in a - win as a team- environmentPossess a strong drive for resultsStrong business understanding & acumen
Experience (Years) required05 -10 years of relevant experience in Interior Management Company/ commercial fit-out industry
QualificationDegree in Civil or in MEP engineering-related discipline or related field
