Executive Assistant

Executive Assistant (EA) to Founder — Evora JourneysLocation: [Delhi, Dwarka / Hybrid]Experience: 3–7 years in EA / Chief of Staff / Operations rolesIndustry Preference: Hospitality, Luxury Services, Travel, UHNW Client Services (preferred)About Evora JourneysEvora Journeys is a boutique luxury travel design house that specialises in crafting deeply personalised, disruption-free experiences for UHNW families, entrepreneurs, and global business leaders.We believe real luxury is predictability, privacy, and precision — not just 5-star labels.As we scale, we’re looking for a world-class Executive Assistant who can act as the Founder’s right hand — enabling speed, structure, efficiency, and calm across all operations.Role OverviewThe Executive Assistant will manage and optimise the Founder’s day-to-day workflow, communication, scheduling, coordination, and follow-through.This is not a routine admin role — it requires high emotional intelligence, impeccable attention to detail, excellent communication, and the ability to anticipate needs before they arise.You will operate as a force multiplier, ensuring the Founder stays focused on strategy, partnerships, and client experience while you run everything around it smoothly.Key Responsibilities1. Founder Support & Calendar ManagementOwn the Founder’s daily schedule — organise calls, meetings, travel, and blocks of deep workPrioritise tasks and commitments with a clear understanding of urgency and importanceEnsure the Founder is always briefed, prepared, and on time2. Communication & CoordinationAct as the primary point of contact between the Founder and internal/external stakeholdersDraft emails, follow-ups, summaries, and structured communicationMaintain high levels of professionalism and confidentiality3. Travel & Logistics Assistance (High-Precision)Coordinate business + personal travel, including flights, hotels, transfers, and documentsCreate “zero-surprise itineraries” mirroring Evora’s UHNW standardManage visa processes, appointment scheduling, and timely reminders4. Project & Operations SupportTrack ongoing business initiatives, deadlines, and follow-upsCoordinate with marketing, design, finance, and operations teamsMaintain dashboards, trackers, SOPs, and weekly review reports5. Documentation & OrganisationManage files, contracts, proposals, and confidential dataPrepare presentations, briefs, and meeting notesBuild systems for improved efficiency and predictability6. Social Media & Content Coordination (Bonus Advantage)Assist with scheduling posts, drafting captions, coordinating with content teamsMaintain the Founder’s personal brand calendar ( + Instagram)7. Personal Errands (Limited, As Needed)Support the Founder with essential personal tasks to ensure smooth functioningHandle time-sensitive requests responsibly and respectfullyWho This Role Is ForAn ideal EA for Evora Journeys is:Extremely organised and structured — loves systems and checklistsExcellent communicator — English fluency is a mustEmotionally intelligent — knows how to read situations and respond gracefullyDetail-obsessed — small mistakes bother youTech-comfortable — CRM, calendar apps, travel portals, documentation toolsProactive and anticipatory — thinks two steps aheadDiscreet — understands confidentiality with UHNW clientsCalm under pressure — handles last-minute changes with maturityQualifications3–7 years experience supporting founders, CXOs, or UHNW individualsStrong written & verbal communicationExperience in managing calendars, travel, and multi-stakeholder coordinationAbility to handle sensitive information with integrityComfortable with digital tools (Google Workspace, Notion, CRM, WhatsApp Business, etc.)What You’ll GainWork directly with the Founder of a fast-growing luxury travel brandExposure to UHNW clients, private travel networks, premium hospitalityOpportunity to learn business, operations, and leadership closelyA role where your contribution directly impacts the company’s growthA culture of trust, autonomy, and high performanceSalary & BenefitsCompetitive compensationPerformance-based bonusesTravel opportunities (occasionally)Professional development supportWork-from-home flexibility (depending on setup)How to ApplySend your CV + a short note on “Why I’m the right EA for Evora Journeys” to:📧 [Your Email]