![Fairfest Media Limited](https://media.trabajo.org/img/noimg.jpg)
Office Administrator
4 weeks ago
Job Description:
Fairfest Media, the organizer of TTF, OTM and BLTM is an established leader in travel trade shows in India, serving governments and businesses from over 100 countries.
We are currently seeking a dynamic and organized Office Administrator to join our Delhi office. The ideal candidate will be a proactive professional with excellent communication skills and the ability to coordinate effectively with both internal teams and external contacts.
Roles & Responsibilities
1. Office Administration:
- Provide front-line administrative and clerical support to ensure efficient office operations.
- Act as a liaison between different departments, facilitating communication and coordination.
- Provide
- Issue and maintain access credentials for employees.
- Answer incoming phone calls, greet visitors, and manage meeting calendars for executive members.
- Handle incoming and outgoing mail and deliveries efficiently.
- Assist in planning and preparing for meetings, both virtual and in-person.
- Assist IT resources in distributing equipment and managing related tasks.
- Read and analyze incoming memos, submissions, and distribute them as needed. Manage incoming emails, messages, and other correspondence.
2. Sales & marketing assistance
- Provide assistance to the sales and marketing team in setting appointments and research-related tasks
- Coordinate with stakeholders and provide operations assistance during company events
3. Financial Management:
• Assist in budget preparation and expense tracking.
• Oversee basic bookkeeping tasks such as invoice processing and expense reconciliation.
• Ensure timely payroll processing.
• Making bills
• Budget expense management and strategising
• Overseeing financial Deadlines - Follow up for payment schedules prepared as per contract schedules.
Qualifications:
- Bachelor’s degree or equivalent work experience.
- Proven 2 -3 years of work experience in an administrative role.
- Excellent verbal and written communication abilities.
- Strong ability to coordinate and collaborate with teams and external contacts.
- Background in marketing and data management is a plus.
- Basic Computer Skills: Proficiency with MS Outlook, Word, Excel, and other office software.
- Ability to prioritize and handle multiple tasks efficiently.
- Proactive approach to resolving issues related to office amenities and administrative tasks.
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