Founders office associate

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions. This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.Job Description:Executive Assistant to the Management Company:Swastik Industries Location:Goregaon east ( 2 mins walking distance from the railway station) Employment Type:Full-Time Experience:Minimum 3 years of relevant experience Office Timing:9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday) Salary: 20,000 – 30,000 per month (Depending on work experience and skillset) Company Overview:We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition. Job Summary:We are looking for aproactive, detail-oriented, and resourceful Executive Assistant (EA)to support the senior leadership. This is not a conventional secretarial role—the EA will act as the“right hand”of management, similar to the role depicted inThe Devil Wears Prada . The position requires excellentfollow-up skills , the ability toget work done through others , and the agility to manage bothprofessional and personal tasks . This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support.Key Responsibilities: Executive & Administrative Support·Manage calendars, scheduling, and reminders.·Coordinate domestic & international travel, hotels, and itineraries.·Draft, proofread, and manage correspondence, emails, and presentations.·Prepare agendas, take minutes, and ensure follow-ups on action items.·Maintain filing systems (digital & physical), ensuring confidentiality.Task & Follow-Up Management ·Maintain a live delegation sheet for all tasks assigned by management.·Secure commitments (time & date) from team members and track progress.·Daily follow-up on pending tasks with structured scripts.·Ensure accountability—act as the “voice of management” in delegations.Project, Strategy & Business Support ·Support business strategy projects, research, and market analysis.·Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations.·Coordinate product launches, marketing campaigns, and events.·Compile reports, data analysis, and insights for decision-making.HR, Recruitment & Team Coordination ·Post job ads, screen applications, and schedule interviews.·Assist in onboarding and induction of employees.·Maintain employee performance tracking, attendance, and engagement activities.·Coordinate cross-departmental communication and workshops.Marketing & Communication·Manage social media scheduling, content, and engagement tracking.·Update website/blog content and newsletters.·Draft official letters, proposals, and external communication.·Coordinate with agencies, vendors, and partners on campaigns.Finance, Vendors & Office Operations ·Track expenses, reimbursements, and prepare monthly reports.·Process invoices, vendor payments, and maintain supplier relationships.·Order supplies, coordinate office services, and ensure operational efficiency.·Liaise with IT for systems, equipment, and licenses.Personal Assistance to Management ·Handle personal appointments, errands, and family-related coordination.·Assist with personal travel, reservations, and household tasks.·Manage confidential personal and business information with discretion.Key Skills & Qualifications - Must-have: Exceptional follow-up skills and ability to “get work done.” - Graduate degree (secretarial/business background preferred). - 2–8 years of relevant EA/PA/Admin experience with proven stability. - Strong command of English (written & spoken). - MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency. - Strong interpersonal skills; ability to work with senior staff. - Discretion, honesty, and integrity are non-negotiable.Preferred Attributes - Highly organized, detail-driven, and proactive. - Comfortable handling both professional and personal tasks. - Resilient when working with senior employees and managing egos. - Tech-savvy, quick learner, and resourceful in online research. - Flexible, adaptable, and aligned with company’s growth vision.Why Join Us? - Work closely with the founders/leadership team. - Exposure to business strategy, marketing, HR, and operations. - A chance to grow into a leadership enabler role. - Opportunity to “stop doing and start getting things done” with the management.