Founders office associate

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions. This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Executive Assistant to the Management Company: Swastik Industries Location: Goregaon east ( 2 mins walking distance from the railway station) Employment Type: Full-Time Experience: Minimum 3 years of relevant experience Office Timing: 9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday) Salary: 20,000 – 30,000 per month (Depending on work experience and skillset) Company Overview: We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition. Job Summary: We are looking for a proactive, detail-oriented, and resourceful Executive Assistant (EA) to support the senior leadership. This is not a conventional secretarial role—the EA will act as the “right hand” of management, similar to the role depicted in The Devil Wears Prada . The position requires excellent follow-up skills , the ability to get work done through others , and the agility to manage both professional and personal tasks . This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support. Key Responsibilities: Executive & Administrative Support · Manage calendars, scheduling, and reminders. · Coordinate domestic & international travel, hotels, and itineraries. · Draft, proofread, and manage correspondence, emails, and presentations. · Prepare agendas, take minutes, and ensure follow-ups on action items. · Maintain filing systems (digital & physical), ensuring confidentiality. Task & Follow-Up Management · Maintain a live delegation sheet for all tasks assigned by management. · Secure commitments (time & date) from team members and track progress. · Daily follow-up on pending tasks with structured scripts. · Ensure accountability—act as the “voice of management” in delegations. Project, Strategy & Business Support · Support business strategy projects, research, and market analysis. · Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations. · Coordinate product launches, marketing campaigns, and events. · Compile reports, data analysis, and insights for decision-making. HR, Recruitment & Team Coordination · Post job ads, screen applications, and schedule interviews. · Assist in onboarding and induction of employees. · Maintain employee performance tracking, attendance, and engagement activities. · Coordinate cross-departmental communication and workshops. Marketing & Communication · Manage social media scheduling, content, and engagement tracking. · Update website/blog content and newsletters. · Draft official letters, proposals, and external communication. · Coordinate with agencies, vendors, and partners on campaigns. Finance, Vendors & Office Operations · Track expenses, reimbursements, and prepare monthly reports. · Process invoices, vendor payments, and maintain supplier relationships. · Order supplies, coordinate office services, and ensure operational efficiency. · Liaise with IT for systems, equipment, and licenses. Personal Assistance to Management · Handle personal appointments, errands, and family-related coordination. · Assist with personal travel, reservations, and household tasks. · Manage confidential personal and business information with discretion. Key Skills & Qualifications - Must-have: Exceptional follow-up skills and ability to “get work done.” - Graduate degree (secretarial/business background preferred). - 2–8 years of relevant EA/PA/Admin experience with proven stability. - Strong command of English (written & spoken). - MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency. - Strong interpersonal skills; ability to work with senior staff. - Discretion, honesty, and integrity are non-negotiable. Preferred Attributes - Highly organized, detail-driven, and proactive. - Comfortable handling both professional and personal tasks. - Resilient when working with senior employees and managing egos. - Tech-savvy, quick learner, and resourceful in online research. - Flexible, adaptable, and aligned with company’s growth vision. Why Join Us?- Work closely with the founders/leadership team. - Exposure to business strategy, marketing, HR, and operations. - A chance to grow into a leadership enabler role. - Opportunity to “stop doing and start getting things done” with the management.