Sai University

5 days ago

Chennai, India SAI UNIVERSITY Full time

Secretary/Executive Assistant to manage the office of the Chancellor at Sai University, acting as the liaison with various internal and external stakeholders, and handling strategic, administrative, and coordination responsibilities in a highly professional and confidential manner.Job Title: Secretary / Executive Assistant, Chancellors OfficeReporting to: Chancellor, Sai UniversityLocation: ChennaiRole Summary:Secretary/Executive Assistant is an administrative position managing the office of the Chancellor and serving as the liaison between his office and the various constituents of the University. The primary responsibility is to ensure that there is adequate coverage of the office on various aspects at all times while managing administrative and strategic priorities. These need to be professionally project managed through effective coordination, communication and execution in a timely and efficient Be an integral team member of the Chancellors Office in providing assistance and support in executing, managing, successfully implementing and ensuring the completion of University-wide strategic projects, new initiatives and operational activities.- Take briefs and directions from the Chancellor to manage his priorities and ensure efficient and effective service delivery.- Plan, organize and manage events as required.- Relieve the Chancellor of operational details by planning and coordinating the implementation of academic or administrative policies and decisions.- Exercise initiative and independent judgment in the daily activities of the office and manage the staff in the office of the Chancellor.- Safeguard the confidentiality of University administration by exercising tact and discretion in communicating information to faculty, students, staff, and external stakeholders, and in handling administrative records, files, and similar confidential items.- Provide ongoing analyses of institutional planning efforts and conduct or oversee special initiatives as needed to ensure that the Chancellors objectives and the Universitys priorities are administered at the highest level with timely and accurate completion.Key Skills:- Relevant and considerable experience in supporting positions at the top management / senior level with grace, patience and sophistication.- Intelligent, seasoned and mature individual with a strong background and experience as an Executive Assistant.- Discreet and able to manage a contemporary technology-driven office.- Strong eye for detail, ability to multitask with excellent follow-up skills.- Highly organised and proactive; able to think independently and act efficiently.- Extremely polished and professional written & verbal communication skills.- Ability to take charge of activities in collaboration with various stakeholders and execute tasks effectively.- Facility with software tools and ability to build databases and scalable administration systems.- Strong interpersonal and human skills.- Ability to learn and adapt within a new and dynamic Graduate / Postgraduate with preference given to candidates with a Corporate Secretaryship background.- The final designation of Secretary or Executive Assistant will be decided based on the candidates relevant experience and interview performance. (ref:iimjobs.com)

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