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Assistant Manager

3 months ago

Bengaluru, India Chai Point Full time

Role:

We seek a talented and dynamic individual who has a control and compliance mindset with the ability to keep pace with the changing regulatory environment and responsible for successfully delivering accurate and timely payroll for our business in compliance with Indian laws and reporting requirements. You are the face of payroll that supports all employees and works closely with other HR functions, control partners, payroll, and compliance vendors. You will inherit a function that is evolving, which will require you to be hands-on in your approach.


Responsibilities:


Payroll Management, Statutory Compliances & Benefits Administration

  • Deliver accurate and timely Payroll Processing every month; Monitor and hold monthly review with Payroll Vendor, Quarterly review with Statutory Compliance Vendor.
  • Report any control issue on a timely basis to direct reporting manager with resolutions
  • Run quarterly, half-yearly and annual processes: new payroll calendar, annual closing, taxation reconciliation, actuarial valuation and Benefits renewal, annual leave system closure and launch, etc.
  • Execute annual merit increases, bonus payments in the local payroll system while aligning on the approach with local HRMs and global C&B, where needed
  • Strive for operational excellence: lookout for ideas to increase performance, maintain a customer service focus to resolve queries from employees, other HR functions and control partners as well as external parties such as payroll vendors and compliance partner, etc.
  • Define, improve and implement Payroll related reporting and metrics for enhanced decision making
  • Ensure organisation remains compliant. Request to upload the LLC Compliance Documents for the requested client’s in compliance portal on timely basis and ensure that is compliant with.


Process Management

  • Lead and manage vendor transitions, consolidation, or services from action planning to employee communication and process launch
  • Identify key processes that can be centralized and managed by leveraging existing systems or vendor relationships e.g., Joining or exit process management
  • Uphold SLAs with our external partner(s) and engage with them on improvement measures to further streamline hand-offs between partners, improve accuracy and associate communication.

Communication & Stakeholder Management

  • Conduct monthly help desks and communication with exiting employees. - Provide regular updates for office-wide meetings, assist with ad hoc projects.
  • Enable resolution for employee escalations that are received on payroll, compliances or benefits

Insurance and Wellness Benefits

  • Drive end to end insurance and wellness programme
  • Sharing monthly addition and deletion with the insurer.
  • Build a wellness calendar for the organisation



Requirements:


Knowledge of payroll principles, practices, and procedures

6-8 years of proven HR operations experience including payroll in a fast-paced environment

Experience with payroll tax, benefits, statutory compliances including analysing processes and controls, planning improvements, leading changes, payroll migration and managing priorities.

Ability to work independently and with minimal supervision

Ability to work with a sense of urgency when required and uphold deadlines

Ability to handle highly sensitive and confidential information relating to payroll and HR activities

Comprehensive and working knowledge of payroll systems

Result oriented, high on initiative with a need to deliver on time

Sense of urgency, attention to detail and quality standards, professional attitude, reliable and strong work ethic.

Ability to build and effectively manage interpersonal skills at all levels of the company

Proactive and initiative, with sound problem solving skills and hands-on approach

Analytical mind with business acumen

Problem-solving aptitude

Dynamic candidate who is a self-starter, individual contributor, and an effective team player.

Strong verbal and written communication skills, willing to learn and assist others.

High proficient in excel and power point, including moderate to complex modelling and analysis