Purchase Executive

3 weeks ago

Kozhikode, Kerala, India Cosmos Sports Full time

Job Summary:

We are seeking a highly organized and experienced Senior Purchase Executive to manage and oversee procurement activities. The ideal candidate will be responsible for vendor coordination, purchase order (PO) issuance, price validation, credit control, shipment management, and cost optimization. This role requires strong negotiation skills, analytical thinking, and the ability to work closely with internal departments such as SCM and Finance.

Key Responsibilities:

  • Vendor Purchase Order Management:

Issue vendor POs based on internal requirements.

Ensure PO accuracy in terms of quantity, price, terms, and delivery dates.

  • Price Validation & Negotiation:

Validate vendor pricing against market benchmarks and company standards.

Evaluate offers and negotiate with vendors for better pricing and terms.

  • Credit Terms & Payment Mapping:

Map vendor payments with agreed credit terms.

Monitor and control credit days to optimize working capital.

  • Vendor Delivery Coordination:

Align vendor deliveries with SCM requirements.

Make decisions to hold or release shipments based on inventory or operational needs.

  • Cost Control & Transport Management:

Monitor and control logistics costs, including evaluating use of own vs. vendor transport.

Identify cost-saving opportunities without compromising quality or timelines.

  • Order Tracking & Delivery:

Track purchase orders to ensure on-time delivery.

Communicate with vendors to resolve delays or discrepancies.

  • Database & Documentation:

Maintain accurate records of POs, vendor contracts, delivery schedules, and payments.

Update internal systems with order details such as dates, vendors, quantities, and discounts.

  • Market Analysis:

Conduct regular market research to stay updated on pricing trends and industry developments.

Provide data-driven insights for procurement strategy improvements.

  • Reporting & Cost Analysis:

Prepare regular reports and cost analyses to support decision-making.

Assist in budgeting and forecasting related to procurement.

Requirements:

  • Bachelor's degree in Supply Chain Management, Business Administration, or related field.
  • 3-5 years of experience in procurement or purchasing roles, preferably in a manufacturing or distribution environment.
  • Strong knowledge of procurement processes, vendor management, and supply chain coordination.
  • Excellent negotiation and communication skills.
  • Proficiency in MS Office.
  • Analytical mindset with strong attention to detail.

Preferred Skills:

  • Experience in cost control and logistics planning.
  • Knowledge of transportation and import/export regulations.
  • Strong understanding of contract terms and conditions.

Work location: In Person

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