Manager- Admin and HR

Job Title- Manager - AdminDepartment / Group- Admin and Human ResourcesLocation- MumbaiAbout Dolat Capital- Dolat Capital Group has established itself as a prominent player in the Indian financial landscape, boasting over two decades of excellence in the institutional equities’ domain. Our journey has been marked by an unwavering commitment to providing superior financial services and insightful market analyses. - Data Analytics and Research Team: An integral part of Dolat Capital, our Data Analytics and Research Team specializes in conducting meticulous sector analyses that empower our clients with actionable insights. We believe that well-informed decisions are the bedrock of success in the financial markets, and our research plays a pivotal role in shaping those decisions. - Market Specialization: Our expertise extends to the niche domain of Indian mid-caps and derivative segments. This specialization uniquely positions us to guide institutional clients in effectively positioning their portfolios and generating alpha for their esteemed investors. - AIF & Stated Wealth Management: In addition to our core strengths, we also offer services in Alternative Investment Funds (AIF) and Stated Wealth Management. These services enable us to provide holistic financial solutions that cater to a wide spectrum of client requirements. Our commitment to delivering value extends beyond traditional avenues, making us a comprehensive partner in financial success.Job Summary- The Admin Manager will play a key role in ensuring smooth functioning of both the Administrative operations, Office management and Human Resources support of Dolat Capital.This role demands a proactive, detail-oriented, and organized individual capable of managing Office Administration, Staff/employee support, Vendor and Expense management, compliance duties, and operational efficiency across HR and payroll.The role offers long-term growth opportunities within HR, Administration, and Operations management, under the mentorship of senior leadership.Responsibilities- General Administration: Oversee day-to-day office operations including facility management, housekeeping, repairs, and vendor coordination to ensure a well-maintained workplace. - HR Systems Management: Administer HRMS/HRIS; ensure accurate maintenance of employee data, attendance, leaves, and reporting dashboards. - Vendor Management: Liaise, negotiate, and manage service contracts with vendors and suppliers. Verify and process invoices, track renewals, and ensure compliance with quality standards. - Employee Engagement: Plan and execute engagement initiatives, communication drives, and festive/cultural events to foster a positive workplace environment. - Hospitality & Employee Experience Management: Ensure a comfortable, professional, and employee-friendly office environment. Oversee pantry operations, refreshments, visitor hospitality, and overall employee convenience services. - Travel & Logistics: Coordinate business travel, ticketing, accommodation, and reimbursements; ensure compliance with travel policies. - Event Coordination: Planning and facilitating corporate meetings, conferences, informal events and employee engagement programs including logistics and communication support. - Record Keeping and MIS: Maintain accurate and organized HR and administrative documentation including employee records, vendor files, contracts, and audit materials.Maintain accurate records of AMC contracts, procurement, office assets, repairs, insurance, compliance files, reception expenses, petty cash (if applicable), and supply costs. Maintain updated sitting plans, access card records, asset allocation logs, and inventory databases. Prepare regular MIS dashboards for management. - Expense Management: Handle petty cash, oversee office expense budgets, verify reimbursements, and ensure cost control.Requirements- Strong interpersonal and communication skills. - Analytical mindset with good problem-solving abilities. - Proficiency in MS Office; exposure to HRMS and relevant office tools preferred. - Ability to handle confidential information with integrity. - Team-oriented, proactive, collaborative, adaptable and eager to learn.Preferred Qualifications- MBA/PGDM or Equivalent Degree in Business Administration or Human Resource Management. - Prior work experience in HR and Admin of 2-4 Years or more. - Exposure to multi-location office management, compliance coordination, and vendor governance.