Executive- Hotel Contracting

4 weeks ago

Mumbai, Maharashtra, India IBFW Hospitality Private Limited Full time

Job Title: Manager – Hotel Contracting & MICE

Location: Mumbai (Andheri East)

Job Description

The Manager – Hotel Contracting & MICE is responsible for developing and managing relationships with hotels for both MICE (Meetings, Incentives, Conferences, and Exhibitions) and group bookings. This role leads the contracting process, negotiates rates, oversees event execution, and drives revenue through strategic partnerships with hotels and clients.

Key Responsibilities

  • Lead hotel contracting for MICE, groups, and corporate travel, including rate negotiations and agreement finalizations.
  • Manage a portfolio of hotels to ensure preferred rates, allocations, and promotional offers for MICE and group segments.
  • Generate and convert MICE business leads, coordinate with sales teams, and secure group bookings.
  • Develop and maintain strong relationships with hotels, DMCs (Destination Management Companies), and event partners.
  • Ensure successful execution and delivery of MICE events through seamless coordination among hotels, clients, and internal teams.
  • Prepare and review contracts, RFPs, and event proposals.
  • Stay updated on competitor activity, market trends, and new opportunities in the hotel and MICE sectors.
  • Participate in site inspections, trade shows, and industry networking events to promote partnerships and identify new business.
  • Monitor event budgets, guestroom inventories, and revenue targets, ensuring all business objectives are met.
  • Provide guidance and training to junior team members involved in hotel contracting and MICE sales.

Key Skills & Qualifications

  • Proven experience in MICE hotel contracting and large-group event management.
  • Expertise in hotel rate negotiations, sales proposals, and closing contracts.
  • In-depth understanding of MICE event requirements, including logistics, pricing, and onsite coordination.
  • Excellent relationship-building, communication, and negotiation skills.
  • Strong organizational skills with attention to detail and the ability to manage multiple projects/multiple hotel partners simultaneously.
  • Proficiency in CRM and event management software; working knowledge of MS Office and sales/hotel systems preferred.
  • Bachelor's degree in Hospitality Management, Business, or a related field.
  • Flexible to travel and attend events/site visits as required.

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