Conference Event Manager

1 week ago

Mumbai, India ProMax Events Full time

Event Manager


The scientific coordinator plays a pivotal role in planning, organizing, and executing the scientific program of a medical conference. This includes managing sessions, coordinating with speakers, ensuring smooth content delivery, and maintaining the overall academic flow of the conference.  


Key Responsibilities: 

Scientific Program Development: Collaborate with the scientific committee to design a structured conference program, including plenary sessions, workshops, panel discussions, and case presentations. Assist in finalizing topics, tracks, and session structures based on current medical trends and guidelines. Coordinate with session chairs, moderators, and faculty to ensure alignment with the conference's overall theme.  


Speaker Coordination: Communicate with invited national and international faculty to confirm their participation, session topics, and logistics. Manage speaker timelines for submission of abstracts, presentations, and other content.  Assist speakers in formatting and uploading their presentations for seamless delivery during the sessions.  


Abstract and E-Poster Management: Oversee the abstract submission process, including reviewing, categorizing, and coordinating with reviewers. Ensure the smooth organization and display of E-Poster sessions, including technical setups. Communicate with participants regarding their submissions, approvals, and presentation schedules.  


Content Management: Work closely with the AV team and content managers to upload presentations, videos, and live case materials. Handle last-minute changes to content or session schedules.  


Session Execution and Technical Oversight: Supervise live sessions to ensure they start and conclude on time. Coordinate with the AV/technical team to ensure smooth functioning of audio-visual aids, video streaming, and presentations. Act as a point of contact for moderators, panellists, and speakers during sessions. 


Skills and Competencies Required: Organizational Skills: Ability to manage multiple sessions, schedules, and speakers efficiently.  


Communication Skills: Excellent written and verbal communication for liaising with faculty and stakeholders.  

Technical Proficiency: Familiarity with AV setups, presentation tools (PowerPoint, Prezi), and content management systems. 


Attention to Detail: Ensuring accuracy in program timelines, abstracts, and session deliveries. 

Problem-Solving Skills: Quick decision-making to resolve technical glitches or scheduling issues. 

Time Management: Ability to meet strict deadlines in a fast-paced environment.  


Qualifications and Experience:  Bachelor's degree in science, medicine, healthcare, or related fields. Experience in medical conference coordination or event management (1-3 years preferred).  Knowledge of medical terminology and trends is a plus. 


Work Environment:  Dynamic, fast-paced work environment with on-site responsibilities during the conference. Flexibility to work extra hours during pre-conference planning and execution.  

  • Conference Event Manager

    1 week ago

    Mumbai, India ProMax Events Full time

    Event ManagerThe scientific coordinator plays a pivotal role in planning, organizing, and executing the scientific program of a medical conference. This includes managing sessions, coordinating with speakers, ensuring smooth content delivery, and maintaining the overall academic flow of the conference.Key Responsibilities:Scientific Program Development:...

  • Conference Event Manager

    1 week ago

    Mumbai, India ProMax Events Full time

    Event ManagerThe scientific coordinator plays a pivotal role in planning, organizing, and executing the scientific program of a medical conference. This includes managing sessions, coordinating with speakers, ensuring smooth content delivery, and maintaining the overall academic flow of the conference.  Key Responsibilities: Scientific Program...

  • Conference Event Manager

    1 week ago

    Mumbai, India ProMax Events Full time

    Event Manager The scientific coordinator plays a pivotal role in planning, organizing, and executing the scientific program of a medical conference. This includes managing sessions, coordinating with speakers, ensuring smooth content delivery, and maintaining the overall academic flow of the conference.   Key Responsibilities:  Scientific Program...

  • Conference and Events Assistant

    6 months ago

    Mumbai District, Maharashtra, India Team Hunt HR Solution Full time

    Job Description: Conference Producer Position Overview: Key Responsibilities: Event Planning and Strategy: Develop and implement a strategic plan for each conference, including theme, goals, and target audience. Conduct market research to identify industry trends, key topics, and potential speakers. Create detailed project plans, timelines, and budgets to...

  • ProMax Events | Conference Event Manager

    1 week ago

    mumbai, India ProMax Events Full time

    Event ManagerThe scientific coordinator plays a pivotal role in planning, organizing, and executing the scientific program of a medical conference. This includes managing sessions, coordinating with speakers, ensuring smooth content delivery, and maintaining the overall academic flow of the conference.  Key Responsibilities: Scientific Program...

  • Conference and Events Assistant

    7 months ago

    Mumbai District, Maharashtra, India Team Hunt HR Solution Full time

    **Conference Producer would be** - i. Responsible for researching topics and recommending topics on which conferences could be held, given the latest trends. ii. Conducting Telephonic Research with Target Market to develop an Innovative Conference Agenda. iii. Communicate with the Key Industry figures to determine the validity of the proposed topic, sub...

  • Event Director for Luxury Conferences

    4 weeks ago

    Mumbai, Maharashtra, India Accor Full time

    Fairmont Hotels & Resorts, part of the global hospitality leader Accor, is seeking an experienced Event Director to manage and execute high-end conferences and events.Key Responsibilities:Lead Catering & Conference Services teams to deliver exceptional guest experiencesDevelop and implement strategic action plans to enhance operations and maximize...

  • Analyst, Global Conferences and Events

    6 months ago

    Mumbai, India Ares Management Corporation Full time

    Description Reports to: Head of Global Conferences and Events, Global Client Solutions Group PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES • Responsible for creating and launching Cvent event registration websites and mobile apps of in person and virtual investor events, including dinners, offsites, Annual Global Meetings, external industry...

  • Conference Operations Manager

    2 weeks ago

    Mumbai, Maharashtra, India Global Games Show Full time

    Gaming Industry Conference Producer Job DescriptionGlobal Games Show is seeking an experienced Conference Operations Manager to lead the planning and execution of our gaming industry conferences. The ideal candidate will have a strong understanding of the gaming ecosystem, excellent organizational and communication skills, and the ability to work effectively...

  • Conference Producer

    7 months ago

    Mumbai District, Maharashtra, India Team Hunt HR Solution Full time

    Job Description: Conference Producer Position Overview: Key Responsibilities: Event Planning and Strategy: Develop and implement a strategic plan for each conference, including theme, goals, and target audience. Conduct market research to identify industry trends, key topics, and potential speakers. Create detailed project plans, timelines, and budgets to...

  • Conference and Incentives Manager

    2 weeks ago

    Mumbai, Maharashtra, India Finder Consulting Full time

    Job Title: Conference and Incentives Manager at Finder ConsultingEstimated Salary: $90,000 - $140,000 per annumCompany Overview: Finder Consulting is a leading consulting firm seeking an experienced Conference and Incentives Manager to join our team. The successful candidate will be responsible for managing MICE sales efforts, driving revenue growth, and...

  • Conference Producer

    7 months ago

    Mumbai, India Bricsa Consulting Pvt Ltd Full time

    Job Title: Conference Producer **On site : Andheri East** Experience between : 6 months to 2 yrs **Job description** 1) Content Research & Development - Researching industry market trends with handling all communication channels. - Increased brand awareness through the creation and management of social media channels. - Draft conference agenda - design...

  • Conference Producer

    7 months ago

    Mumbai, India Bricsa Consulting Full time

    Location : Mumbai (Andheri East, Marol) On Site - Full Time Job Experience: Only 6 months to 2 yrs Job description: 1) Content Research & Development - Researching industry market trends with handling all communication channels. - Increased brand awareness through the creation and management of social media channels. - Draft conference agenda - design...

  • Conference Producer

    4 months ago

    Mira Road, Mumbai, Maharashtra, India Transformance Forums Full time

    **Position Overview**: Conference Producers identify topics for a conference through in-depth market research to write and produce a commercially viable conference programmed that will offer networking and knowledge transfer opportunities for paying delegates, sponsors and speakers. This is a truly fascinating and multifaceted position, as Conference...

  • Conference Producer

    7 months ago

    Mumbai, Maharashtra, India Top Training Academy Full time

    Job title : Conference Producer Industry : Lifesciences, Conferences Objective : To write and produce a commercially viable conference programme Employment Type : Full Time, Permanent Education : Graduate Experience : Minimum 5 year working on B2B conferences or in Lifesciences Office timing : Monday - Friday 11.00am to 7.30pm Salary :...

  • Event manager

    3 weeks ago

    Mumbai, India Hansa Medcell Full time

    This position will manage the CME events and policies, procedures, and interactions with stakeholders and others in the planning and execution of a wide range of CME activities.Role: Key Accounts Manager - EventsLocation: Mumbai (Work from office)Experience: 3 - 5 YearsQualification: Graduate in any related fieldKRA:Updates and maintains written policies,...

  • Conference Producer

    4 weeks ago

    Andheri, Mumbai, Maharashtra, India Expert Recruitments Full time

    **Position: - Conference Producer** **Job Location: Mumbai, Maharashtra** **Job Duration: Full-time** **Salary: - 9 LPA - 12 LPA** **Experience: - 7 Years + Required in B2B Sales** **Key Responsibilities**: - A conference producer with a maximum of 4 years of experience in B2B conference production. - Someone who can use critical thinking to...

  • Conference Producer

    7 months ago

    Mumbai, Maharashtra, India Top Training Academy Full time

    Job title : Conference Producer Industry : Lifesciences, Conferences Objective : To write and produce a commercially viable conference programme Employment Type : Full Time, Permanent Education : Graduate Experience : Minimum 5 year working on B2B conferences or in Lifesciences Office timing : Monday - Friday 10.30am to 7.30pm **Introduction to the...

  • Conference Content Strategist

    2 weeks ago

    Mumbai, Maharashtra, India Global Games Show Full time

    Job Overview:We are seeking an experienced Conference Content Strategist to join our team at Global Games Show. The ideal candidate will have a deep understanding of the gaming ecosystem and be able to create engaging content for our conferences.Responsibilities:Develop a strong understanding of the gaming industry and its trends.Collaborate with experts to...

  • Event Production Manager

    2 weeks ago

    Mumbai, Maharashtra, India Global Games Show Full time

    Event Production Manager Job Description:Global Games Show is seeking a highly skilled Event Production Manager to join our team. As a key member of our events team, you will be responsible for delivering high-quality conferences that meet the needs of our clients and attendees.Responsibilities:Conceptualize, plan, and execute conferences that bring together...