Company Secretary Senior Officer

4 weeks ago

Surat, India Alter Domus Full time

JOB DESCRIPTION:


  • You will be part of our new Company Secretarial department in India to act as a Central Operation location in support to other Alter Domus offices.
  • You will be in charge of the oversight of a portfolio of corporate entities in various jurisdictions and will act as one of the main liaison and point of contact for the offices that your team supports.
  • You will be an important link between management and junior staff, responsible for the quality of the work that is carried out for your clients. You will review work produced for submission to senior level staff.


YOUR RESPONSIBILITIES WILL INCLUDE:


Taking care of the day-to-day company secretarial operations of client entities based in foreign jurisdictions (e.g. incorporations, board/shareholders meetings, corporate changes, power of attorney etc.), demonstrating the initiative to act autonomously without waiting for direction, when appropriate, and the ability to organize and priorities tasks efficiently while working on multiple assignments, completing work to a high standard and on time.

Supervision and mentoring of junior employees, including coaching, sharing expertise and best practice, work quality assurance, mentoring and support on their work.

Building strong relationship and proactively collaborating with the Alter Domus offices you support and other internal departments to deliver excellent client service.

Preparing for and participating in board and shareholder meetings, documenting, drafting and/or reviewing minutes and agreed actions, while respecting turnaround timelines.

Having a full knowledge of the requirements for and where required, driving the preparation, collation and ongoing Know-Your-Customer/Client Due Diligence and corporate files.

Proactively arranging a regular review (“health check”) of the entities’ records.

Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met.

Where required, assisting with the billing process and cash collection, always being mindful of our engagement terms.

Continuously developing via learning on-the-job, regular self-reviews and developing an understanding of the industry, including keeping up-to-date with any industry and regulatory changes, developing early leadership skills.

Acting in line with compliance and regulatory requirements as well as internal Alter Domus Policies and Procedures (PPDs).


YOUR PROFILE:

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one;

You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature);

  • Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset;
  • You are able to work across different time zones (to be agreed) and adapt to the other offices’ working hours;
  • You have an understanding of compliance requirements and AML regulations.

You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.

You are organized with an eye for detail;

You possess good communication skills and you are able to deal with people at all levels.

You demonstrate commitment to deliver excellent client service.

Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus.

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