Operations Manager
4 weeks ago
Job Title: School Operations ManagerLocation: Sharjah, United Arab EmiratesReports to: CEO / School PrincipalPosition Type: Full-TimeJob Summary:The School Operations Manager is responsible for managing all non-academic functions of the school to ensure a safe, efficient, and thriving environment for students, staff, and parents. This includes oversight of operations, health & safety, facilities, support staff, procurement, compliance with Sharjah Private Education Authority (SPEA) and other authorities, as well as support in promoting the school and facilitating its long-term development.Key Responsibilities:1. Facilities & Infrastructure:- Oversee maintenance and improvement of school buildings, grounds, and utilities. - Ensure cleanliness, security, and maintenance schedules are maintained efficiently. - Liaise with contractors for construction, refurbishment, and renovation projects.2. Health & Safety:- Ensure compliance with Sharjah Civil Defense, SPEA, and national health and safety standards. - Conduct regular safety inspections, risk assessments, and emergency drills. - Maintain health and safety documentation and coordinate staff training. - Lead emergency preparedness and manage crisis response procedures.3. School Operations & Administration:- Supervise day-to-day administrative functions, including reception, canteen, uniforms, and supplies. - Manage school support staff and ensure smooth daily functioning of services. - Streamline operational processes and maintain administrative accuracy.4. Regulatory Compliance:- Ensure school operations align with SPEA, Municipality, and Civil Defense requirements. - Manage documentation, renewals, and inspections with relevant authorities. - Stay current with regulatory changes and update school practices accordingly.5. Finance & Procurement:- Assist with the creation and management of the operational budget. - Manage procurement of goods and services, ensuring value for money and transparency. - Oversee vendor selection, contract negotiations, and service delivery standards.6. Transport Management:- Oversee school transportation services, ensuring safety, timeliness, and compliance. - Coordinate routes, drivers, and communication with parents.8. School Event & Facility Support:- Coordinate logistics for internal and external school events and functions. - Manage venue setup, resources, and support staffing.9. School Promotion & Development:- Collaborate with the leadership team on strategic planning and long-term school development initiatives. - Support infrastructure enhancements aligned with enrollment growth and academic goals. - Assist in showcasing the school’s operational excellence during inspections, tours, and parent visits. - Work with marketing/admissions teams to ensure operational readiness for events like open days, exhibitions, and community outreach. - Propose improvements in physical environment and services to enhance student and parent experience. - Contribute to sustainability initiatives, digital transformation, and innovation in school operations.Qualifications & Experience:- Bachelor's degree in Business Administration, Operations Management, or related field (Master’s preferred). - Minimum 5 years of experience in school operations or facilities management in the UAE (experience in Sharjah is an advantage). - In-depth understanding of SPEA, Sharjah Municipality, Civil Defense, and UAE labor laws. - Fluent in English; Arabic is a plus. - Strong IT skills, including MS Office and ERP/school management platforms.
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