Executive Assistant

3 weeks ago


Kollam, India Quantiphi Full time

Role: Executive Assistant

Experience Range: 0-5 years

Location: Mumbai


Role & Responsibilities-

  • Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world, etc.
  • Manage travel arrangements for the Business Unit Head (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.)
  • Managing phone calls, routine emails, and correspondence with vendors and clients within India and Internationally.
  • Maintain strong follow-up systems for timely completion of projects/assignments and keep your Business Unit Head updated on any developments, and status reports related to ongoing projects/tasks and share follow-ups and follow-throughs with internal and external teams.
  • Work on ad hoc research projects and ensure timely completion with 100% accuracy and an eye for detail.
  • Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
  • Organizing and servicing meetings, social gatherings, and events.
  • Remain up-to-date with the latest trends and events in the industry


Required Skills-

  • Bachelor’s degree (Master’s degree is a plus).
  • 2-3 years of relevant work experience preferably exposure to multiple cultures and US time zones. However, freshers are welcome.
  • Should be comfortable working from the office (5-day working role) and should also be open to working in the US time zone if and when necessary.
  • Should be a good team player.
  • Proficiency in Gsuite.
  • Immaculate written and oral communication skills with the ability to take ownership of one's work.
  • Process-oriented: Demonstrable commitment to following processes, documentation, etc.
  • Proficient at using the Internet.
  • Intelligent with good logical reasoning.
  • Proactive with a go-getter attitude.

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