Executive Assistant to Managing Director
7 days ago
Job Description: Executive Assistant to Managing Director (EA to MD)
Location: Kundli, Sonipat Haryana
Company : RG Industries
Employment Type: Full-Time
Experience Required: 3+ years in a similar role
Industry: Manufacturing, Import-Export
Position Summary:
We are seeking a highly organized and proactive Executive Assistant to the Managing Director (EA to MD) with expertise in import procedures and import documentation. The ideal candidate will act as a trusted right hand to the MD, providing administrative, operational, and strategic support while ensuring seamless coordination of all import-related processes.
Key Responsibilities:
Executive Support:
- Manage the MD's calendar, schedule appointments, and prioritize meetings.
- Prepare meeting agendas, take minutes, and follow up on actionable items.
- Screen and handle emails, calls, and correspondence on behalf of the MD.
- Assist in preparing presentations, reports, and confidential documents.
Import Documentation & Coordination:
- Oversee all aspects of import documentation, including invoices, bills of lading, certificates of origin, packing lists, and other compliance-related documents.
- Ensure timely submission of documents to customs authorities and other regulatory bodies.
- Coordinate with freight forwarders, shipping agents, and customs brokers for smooth clearance of shipments.
- Monitor LC (Letter of Credit) compliance and handle bank-related documentation for import payments.
- Stay updated on import regulations, tariffs, and trade agreements.
Administrative Support:
- Maintain accurate records, files, and databases related to business operations and imports.
- Coordinate with cross-functional teams to ensure timely communication and task execution.
- Organize travel arrangements, including flights, visas, and accommodations, for the MD and senior team members.
Operational Support:
- Track and report on key import metrics, timelines, and delivery schedules.
- Assist the MD in strategic planning and execution of import/export strategies.
- Identify and resolve issues in the import process, ensuring cost efficiency and compliance.
Qualifications & Skills:
- Education: Bachelor’s degree in Business Administration, International Trade, or a related field.
- Experience: Minimum 3+ years in an EA role, preferably with exposure to import/export operations.
- Strong knowledge of import documentation, compliance, and regulatory requirements.
- Proficiency in MS Office (Word, Excel, PowerPoint) and document management systems.
- Excellent communication, organizational, and time-management skills.
- Attention to detail and the ability to handle confidential information with discretion.
- Problem-solving mindset with a proactive and adaptable approach.
- Familiarity with ERP systems and LC documentation is an added advantage.
Why Join Us?
- Opportunity to work closely with senior leadership and gain strategic exposure.
- Dynamic work environment with a focus on professional growth.
- Competitive salary and benefits package.
If you are a meticulous professional with a strong understanding of import operations and a passion for providing high-level executive support, we invite you to apply for this exciting role.
How to Apply:
Send your updated CV and a cover letter to ankur.mittal@rgindustries.in
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sonipat, India R.G. Industries Full timeJob Description: Executive Assistant to Managing Director (EA to MD)Location: Kundli, Sonipat HaryanaCompany : RG IndustriesEmployment Type: Full-TimeExperience Required: 3+ years in a similar roleIndustry: Manufacturing, Import-ExportPosition Summary:We are seeking a highly organized and proactive Executive Assistant to the Managing Director (EA to MD) with...
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sonipat, India R.G. Industries Full timeJob Description: Executive Assistant to Managing Director (EA to MD) Location: Kundli, Sonipat Haryana Company : RG Industries Employment Type: Full-Time Experience Required: 3+ years in a similar role Industry: Manufacturing, Import-Export Position Summary: We are seeking a highly organized and proactive Executive Assistant to the Managing Director...
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