
Office Administration
3 weeks ago
Welcome to YH Texpert Based in Texas, US, we are a well-established fashion company with over a decade of experience in the industry. Specializing in bohemian and ethnic styles in women's garments, bags and accessories. We are currently looking for a talented office administrator for our Delhi office.
- Location: Delhi NCR - Onsite
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• Job Type: Full-time -
• Experience: 1-2 years
Key Responsibilities:
Administrative Support:
- Provide administrative assistance to various departments, including data entry, filing, and document preparation.
- Coordinate and schedule appointments, meetings, and conference rooms; update and maintain calendars.
- Assist in making travel arrangements and accommodation bookings.
Accounts Support:
- Handle Purchase Orders (POs), vendor invoice tracking, and follow-ups on pending payments.
- Assist with basic bookkeeping tasks and accounting entries.
- Maintain petty cash records and liaise with the CA for monthly financial closures.
Front Desk Operations:
- Serve as the first point of contact for visitors and vendors, including managing building access.
- Manage incoming calls and direct them to the relevant individuals or departments.
- Oversee daily operational activities within the office.
Office Supplies and Equipment:
- Monitor inventory and reorder office supplies as required.
- Coordinate servicing and repairs of office equipment.
Record Keeping:
- Maintain accurate and up-to-date records of office expenses, incoming and outgoing correspondence, and general documentation.
- Assist in the preparation of internal reports and presentations.
HR Support:
- Manage the end-to-end recruitment process including sourcing, screening, interviews, and onboarding.
- Utilize various recruitment channels and job portals effectively.
- Coordinate with the CA for payroll processing and employee documentation.
Import/Export Operations:
- Handle shipping documentation such as invoices, packing lists, bills of lading, and certificates of origin.
- Coordinate with freight forwarders, customs brokers, and logistics partners to ensure smooth international shipments.
- Track import/export shipments and ensure compliance with customs regulations and Incoterms.
- Maintain clear records of all trade transactions and liaise with vendors or overseas clients as needed.
- Ensure timely clearance, delivery, and documentation filing for all import/export activities.
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