Office Administration

8 hours ago

Delhi, Delhi, India Y.H. Texpert Corporation Full time

Welcome to YH Texpert Based in Texas, US, we are a well-established fashion company with over a decade of experience in the industry. Specializing in bohemian and ethnic styles in women's garments, bags and accessories. We are currently looking for a talented office administrator for our Delhi office.

  • Location: Delhi NCR - Onsite

  • • Job Type: Full-time

  • • Experience: 1-2 years

Key Responsibilities:

Administrative Support:

  • Provide administrative assistance to various departments, including data entry, filing, and document preparation.
  • Coordinate and schedule appointments, meetings, and conference rooms; update and maintain calendars.
  • Assist in making travel arrangements and accommodation bookings.

Accounts Support:

  • Handle Purchase Orders (POs), vendor invoice tracking, and follow-ups on pending payments.
  • Assist with basic bookkeeping tasks and accounting entries.
  • Maintain petty cash records and liaise with the CA for monthly financial closures.

Front Desk Operations:

  • Serve as the first point of contact for visitors and vendors, including managing building access.
  • Manage incoming calls and direct them to the relevant individuals or departments.
  • Oversee daily operational activities within the office.

Office Supplies and Equipment:

  • Monitor inventory and reorder office supplies as required.
  • Coordinate servicing and repairs of office equipment.

Record Keeping:

  • Maintain accurate and up-to-date records of office expenses, incoming and outgoing correspondence, and general documentation.
  • Assist in the preparation of internal reports and presentations.

HR Support:

  • Manage the end-to-end recruitment process including sourcing, screening, interviews, and onboarding.
  • Utilize various recruitment channels and job portals effectively.
  • Coordinate with the CA for payroll processing and employee documentation.

Import/Export Operations:

  • Handle shipping documentation such as invoices, packing lists, bills of lading, and certificates of origin.
  • Coordinate with freight forwarders, customs brokers, and logistics partners to ensure smooth international shipments.
  • Track import/export shipments and ensure compliance with customs regulations and Incoterms.
  • Maintain clear records of all trade transactions and liaise with vendors or overseas clients as needed.
  • Ensure timely clearance, delivery, and documentation filing for all import/export activities.

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