Company Secretary

Description: Company Secretary - Corporate Governance and ComplianceJob Description:CMTS is seeking a highly Responsible and detail-oriented Company Secretary with 24 years of experience to manage and execute all aspects of corporate governance and regulatory compliance.Based in Faridabad, this Middle Management role demands strong Accountability for ensuring the company's operations are strictly compliant with the Companies Act, 2013, SEBI regulations (if applicable), and all other relevant legal and statutory frameworks.A primary focus of this position will be managing the intricate compliance requirements for foreign companies operating in India through various structures like liaison, branch, and project offices.Key Responsibilities:- Statutory and Regulatory Compliance Management: Ensure comprehensive and timely compliance with all applicable legal and regulatory requirements, including the Companies Act, FEMA, PMLA, and other industry-specific regulations, acting as the primary compliance officer.- Foreign Company Compliance Expertise: Own and manage all statutory and regulatory compliance obligations under the Companies Act, FEMA, and RBI guidelines for foreign companies operating in India via established structures (e.g., Liaison Offices, Branch Offices, and Project Offices).Board and Committee Support: Provide meticulous support to the Board of Directors and relevant committees, which includes:- Organizing and coordinating board meetings, preparing meeting agendas, and distributing relevant documentation.- Drafting accurate and detailed Minutes of Meetings (Board, Shareholders, Committees) and ensuring timely circulation and finalization.- Corporate Records and Filings: Maintain accurate, up-to-date, and secure corporate records, including the Register of Members, statutory books, and minutes books.- Ensure the timely and correct e-filing of all statutory returns and forms with the Registrar of Companies (ROC) and other regulatory bodies.- Shareholder Management and Communication: Manage all aspects of shareholder communications and meticulously organize and execute Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs) in full compliance with the Companies Act provisions.- Legal Advisory and Risk Mitigation: Act as an internal advisor to review and analyze commercial contracts (both domestic and international), advising stakeholders on potential legal implications and terms.- Proactively identify and mitigate legal and compliance risks across business operations, ensuring robust governance frameworks are in place.- Documentation and Due Diligence: Manage the preparation of corporate documents such as resolutions, powers of attorney, declarations, and deeds.- Assist with legal due diligence processes as required for M&A or corporate restructuring activities.Required Skills:- PG/Master's Degree in a relevant field, coupled with a professional qualification as a Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI).- 2-4 Years of proven, hands-on experience in managing corporate governance, secretarial, and compliance functions.- In-depth, technical knowledge of the Companies Act, 2013, and associated rules and regulations.- Specialized experience or advanced knowledge in handling FEMA and RBI compliance for foreign company operations in India (Liaison/Branch/Project Offices).- Demonstrable expertise in managing the full cycle of Board and General Meetings, including drafting minutes and statutory resolutions.- Strong analytical skills for reviewing contracts and providing actionable legal advice on compliance risks.- Exceptional organizational skills, attention to detail, and a high degree of Accountability and professional ethics.Preferred Skills:- Working knowledge of Securities Laws (SEBI), particularly listing regulations, if the company is listed or planning to be.- Experience with integrated compliance management software or legal tech tools for tracking statutory due dates.- Basic understanding of Accounts Payable process implications on corporate financial compliance.- Strong communication and presentation skills to effectively interact with the Board and external regulatory bodies (ref:iimjobs.com)