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Office Manager

3 months ago

Gurugram, India PubMatic Full time

Company Description

PubMatic (Nasdaq: PUBM) is an independent technology company maximizing customer value by delivering digital advertising’s supply chain of the future. PubMatic’s sell-side platform empowers the world’s leading digital content creators across the open internet to control access to their inventory and increase monetization by enabling marketers to drive return on investment and reach addressable audiences across ad formats and devices. Since 2006, our infrastructure-driven approach has allowed for the efficient processing and utilization of data in real time. By delivering scalable and flexible programmatic innovation, we improve outcomes for our customers while championing a vibrant and transparent digital advertising supply chain.


Job Description:

This role is responsible for smooth office management leading to good employee experience. Applicant will be responsible for day-to-day operations and work closely with Finance, Admin & IT along with the HR team. A creative thinker who is always looking for ways to improve processes with the ability to make things happen.


The candidate is expected to perform the following responsibilities:

  • Maintain office supplies inventory and place orders as necessary
  • Manage office equipment, including scheduling repairs & maintenance as needed
  • Manage access control and its tracking
  • Manage employee meals & pantry
  • Work closely with the landlord & building management to maintain the office
  • Provide administrative support to senior management and other team members as required.
  • Prepare and manage office correspondence, letters, courier, etc. Maintain and organize office records, files, and documents.
  • Travel arrangements for employees
  • Assist with budget preparation and expense tracking for office-related costs and monitor office expenditures
  • Process invoices, manage petty cash, and work with the finance department on expense reporting/credit card settlement.
  • Coordinate with external vendors for office needs, events & engagement
  • Assist with the planning and execution of office projects and initiatives.
  • Assist in onboarding and off-boarding of employees
  • Coordinate and help organize team events such as office & corporate lunches, team meetings, birthdays, work anniversary celebrations, etc.
  • Track project progress, manage timelines, and report on project status.
  • Close co-ordination with internal HR team members, Finance, Admin & IT


Skills and Specifications:

  • Highly responsive, works well under pressure, and works independently and as part of a team.
  • Committed to create a culture of engagement in a diverse set of teams.
  • Proficient in Microsoft Word, PowerPoint, and Excel.
  • Proficient with basic budget management and calculations.
  • Ability to multi-task, attention to detail, deliver effective results, and meet deadlines.
  • Exceptional project management and meticulous planning skills.
  • Good written and verbal communication skills.


Qualification:

  • A bachelor’s degree in a related field.
  • 4 - 6 years of administrative experience is a must.


The ideal candidate should be corporate culture-focused, bringing enthusiasm to the office and offering new ideas and programs. This candidate will often be one of the first impressions that someone will have of PubMatic and therefore appearance, mannerisms, and tone must all align to convey a consistent message of our friendly culture and commitment to putting our customers first.


Additional Information

Return to Office: PubMatic employees throughout the global have returned to our offices via a hybrid work schedule (3 days “in office” and 2 days “working remotely”) that is intended to maximize collaboration, innovation, and productivity among teams and across functions. All PubMatic employees in the US and India are required to be fully vaccinated to return to our offices. Covid-19 boosters are not required at this point in time.

Benefits: Our benefits package includes the best of what leading organizations provide, such as stock options, paternity/maternity leave, healthcare insurance, broadband reimbursement. As well, when we’re back in the office, we all benefit from a kitchen loaded with healthy snacks and drinks and catered lunches and much more

Diversity and Inclusion: PubMatic is proud to be an equal opportunity employer; we don’t just value diversity, we promote and celebrate it. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.