Senior Specialist, Accounts Payable

GroundTruth is an advertising platform that turns real-world behavior into marketing that drives in-store visits and other real business results. We use observed real-world consumer behavior, including location and purchase data, to create targeted advertising campaigns across all screens, measure how consumers respond, and uncover unique insights to help optimize ongoing and future marketing efforts.

With this focus on media, measurement, and insights, we provide marketers with tools to deliver media campaigns that drive measurable impact, such as in-store visits, sales, and more.

Learn more at groundtruth.com.

We believe that innovative technology starts with the best talent and have been ranked one of Ad Age’s Best Places to Work  in 2021, 2022, 2023 & 2025 Learn more about the perks of joining our team here.

**Willing to work in night shift from 9:30 PM to 6:30 AM IST**

A bit about you

We are seeking an experienced Senior Accounts Payable Specialistto join our accounting team. This role will focus on ensuring accurate coding and processing expenses (invoices and corporate credit cards), managing email/slack communications, and processing employee reimbursements. Additionally, you will assist with month-end closing procedures and support ad hoc projects as needed.

You will:

Vendor Setup & Compliance:

• Set up new vendors, ensuring compliance with company policies and relevant regulations.
• Maintain and update vendor records in the system to ensure accuracy and completeness.

Invoice Coding & Verification:

• Review and verify the accuracy of invoices, ensuring they comply with company policies and financial procedures.
• Code invoices to the correct department, general ledger accounts, and profit centers, ensuring consistency with the Finance department's budget and financial guidelines.
• Ensue all invoices include the necessary supporting documentation for review and audit purposes.

Payment Processing:

·       Maintain the payment request sheet for the weekly payment run

• Collaborate with team members to apply payments and perform bank reconciliations

Credit Card Reconciliation:

• Review and reconcile monthly corporate credit card reports in Expensify with AMEX statements, investigating and resolving any discrepancies
• Ensure each credit card transaction is correctly coded to the appropriate department and general ledger account.

Month-End Close & Reconciliation:

• Assist in month-end closing procedures, including an unentered invoice list, AMEX JEs and other month-end processes as needed

Email Tracking & Monitoring:

• Manage and monitor the accounts payable email inbox, ensuring timely responses to vendor inquiries and internal requests.
• Track missing invoices and follow up to ensure timely payment, with particular attention to rent, benefit and insurance invoices.

Employee Expense Reimbursement:

·       Review and verify employee expense submissions for accuracy on a daily basis, ensuring all necessary approvals and documentation are provided, and coding and tags are accurate for each expense.

Reporting & Process Improvement:

• Assist in the preparation of ad hoc accounts payable reports for management review.
• Identify and recommend process improvements to enhance efficiency and accuracy within the AP function.

Audit & Compliance Support:

·       Provide support for audits, tax-related inquiries, and other business initiatives or ad hoc projects as needed

You have:

This is our ideal wish list, but most people don’t check every box on every job description. If you meet most of the criteria below and you’re excited about the opportunity and willing to learn, we’d love to hear from you.

• Bachelor’s degree in accounting or a related field.
• 4 to 6 years of experience in accounts payable and expense reporting.
• Strong knowledge of invoice processing, coding, and payment procedures.

• Proficiency in ERP systems ; experience with Oracle Fusion and Expensify is a plus.
• Proficiency in Microsoft Excel , Word, and PowerPoint.
• Ability to quickly identify and resolve data issues.
• Strong interpersonal skills and ability to communicate effectively across teams.
• Ability to multi-task and meet deadlines in pressure situation
• Self-motivated and goal-oriented, able to thrive both independently and within a team.

You are:

·       Organized: Ability to prioritize tasks and deliver high-quality work within deadlines.

·       Communicative: Strong written and verbal communication skills, able to engage effectively in conversations.

·       Team-Oriented: Aligned with GroundTruth’s vision and committed to contributing to a high-performing team.

·       Technically Adept: Open to learning new technologies and adapting quickly to change.

·       Problem Solver: Proactively identifies challenges and develops effective solutions.

·       Process-Driven: Continuously seeks to streamline and improve business processes for higher efficiency.

·       Detail-Oriented: Ensures accuracy and legitimacy in financial transactions and related reports.

·       Respectful–-we treat each other with respect and assume the best of one another

Benefits

At GroundTruth, we want our employees to be comfortable with their benefits so they can focus on doing the work they love.

• Parental leave- Maternity and Paternity
• Flexible Time Offs (Earned Leaves, Sick Leaves, Birthday leave, Bereavement leave & Company Holidays) 
• In Office Daily Catered Breakfast, Lunch, Snacks and Beverages
• Health cover for any hospitalization. Covers both nuclear family and parents
• Tele-med for free doctor consultation, discounts on health checkups and medicines
• Wellness/Gym Reimbursement
• Pet Expense Reimbursement
• Childcare Expenses and reimbursements
• Employee referral program
• Education reimbursement program
• Skill development program
• Cell phone reimbursement (Mobile Subsidy program).
• Internet reimbursement/Postpaid cell phone bill/or both.
• Birthday treat reimbursement
• Employee Provident Fund Scheme offering different tax saving options such as Voluntary Provident Fund and employee and employer contribution up to 12% Basic
• Creche reimbursement
• Co-working space reimbursement
• National Pension System employer match
• Meal card for tax benefit
• Special benefits on salary account