Office Administrator
2 weeks ago
Location : Malad East , Mumbai.
About the Company
Is iThink Logistics a Logistics Company?
No, we're not. Surprised? Let us tell you a little on what IThink is all about. At IThink, we think about serving only the best for our customers while helping them grow their businesses easily and efficiently. Think of it as us making the whole painful process of delivery and shipment a walk in the park for everyone Then what exactly is IThink? Here's the answer you're looking for: IThink is a courier aggregator company where we assist numerous e-commerce sellers to ship their products across multitudes of pin codes with the help of our courier partners. In simple words, we make the entire process of delivering parcels and smiles to customers easy for eCommerce sellers. Our services extend to more than 26,000 pin codes across the country. How does that sound for expansion? Haha Sounds pretty cool, doesn't it? We know
About the Role
We are seeking a highly organized and efficient Office Administrator to manage and oversee daily office operations. The ideal candidate will be proactive, resourceful, and able to handle a variety of administrative tasks to ensure the office runs smoothly. This is an excellent opportunity for someone who is detail-oriented, enjoys multitasking, and thrives in a dynamic work environment.
Responsibilities
- Administrative Support: Perform a wide range of administrative duties, including answering phones, managing emails, scheduling meetings, and organizing office supplies.
- Office Coordination: Manage the office environment, ensuring it is clean, organized, and efficient. Handle office equipment, oversee maintenance, and coordinate any required repairs.
- Record Keeping: Maintain accurate files, records, and documentation, both electronically and in physical formats. Ensure confidentiality of sensitive information.
- Communication Management: Serve as a liaison between different departments, clients, vendors, and visitors. Communicate important information across teams.
- Scheduling & Calendar Management: Travel arrangements for executives and team members. Ensure meetings are set up and properly managed.
- Financial Administration: Assist with basic financial tasks such as Bank related work and managing office budgets.
- Inventory Management: Monitor and maintain office supplies inventory, order replacements as necessary, and track usage.
- Human Resources Support: Assist in HR-related tasks, such introducing new joiners to the team by coordinating their first-day activities, orientation sessions, and providing necessary resources.
- Event Coordination: Plan and coordinate office events, meetings, and company functions as needed.
- Vendor Management: Establish and maintain relationships with vendors and suppliers. Negotiate contracts, manage orders, and ensure timely delivery of goods and services. Handle any issues or disputes related to vendor services and products.
- Asset Management: Oversee the tracking, maintenance, and replacement of office assets such as computers, furniture, and equipment. Ensure proper documentation and asset records are maintained. Assist in the disposal or recycling of obsolete equipment.
- Guest Handling: Greet and assist guests, clients, and visitors to the office in a professional and welcoming manner. Ensure that guests are properly signed in, directed to the appropriate meeting rooms, and offered any necessary amenities (e.g., refreshments).
- Handling Internet-Related Issues: Assist employees with basic internet connectivity and network-related issues. Coordinate with IT support if technical problems require specialized attention.
- Housekeeping Staff Handling: Oversee the daily operations of housekeeping staff, ensuring that office cleanliness standards are met. Supervise tasks such as cleaning, sanitizing, and maintaining office spaces. Address any concerns or issues regarding cleanliness and office upkeep.
- General Office Duties: Provide general support to employees and management as needed, ensuring a smooth workflow.
Qualifications
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Proven experience as an office administrator, office assistant, or in another relevant role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to handle sensitive and confidential information.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- A proactive approach to managing office responsibilities.
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