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Administrative Assistant, Retail Business Services

3 months ago

Bengaluru, Karnataka, India Amazon Full time


Retail Business Services (RBS) vision is to accelerate Amazon's flywheel by improving Customer and Selling Partner experience in worldwide Amazon stores.

The team is designed to ensure Amazon remains competitive in the online retail space with the best price, wide selection and good product information.

The tasks handled by this group have a direct impact on customer buying decisions and online user experience.

As an Administrative Assistant, you will be instrumental in the success and motivation of this highly energetic group by supporting multiple Directors.

Successful candidate will demonstrate a proven record of accomplishment for taking initiative and working independently to deliver results that exceed expectations.

This fast-paced team requires someone who looks around corners to plan on behalf of the organization.

Candidate will be a communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

You will be required to work closely with the Leadership team and other Office Coordinators within the organization. You will also manage office administration with support from facilities, IT and transportation. Understanding basic company organization, working relationships, and business partner roles and responsibilities is important.

Based in Bangalore, responsibilities for this position include the ability to think and plan ahead, delegate responsibilities appropriately, and manage time effectively.


Key Responsibilities include:

  • Management of calendar and scheduling
  • Track and help drive completion of key program deliverables for the staff and follow up on outstanding items
  • Organize, execute, and assist with team activities (staff meeting agendas, allhands meetings, offsites, and team social events)
  • Act as a liaison for direct reports
  • Work closely with the leadership team, recruiting and other Office Coordinators to provide support to the organization
  • Office administration, including moves and reconfigurations
  • Manage domestic and international travel as needed
  • Manage travel and agenda of leaders visiting India sites
  • Have fun at work and encourage the team do the same
BASIC QUALIFICATIONS

  • Experience with Microsoft Office products and applications
  • 5+ years of executive assistant experience
PREFERRED QUALIFICATIONS

  • Experience leading process improvements
  • Experience in a fastpaced, hightech company
  • Experience designing processes to maximize efficiency