Resource Management Assistant

Description

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The Budget, Performance Review, and Strategic Planning (BPS) VPU is mandated with overseeing the resource management (RM) function of the World Bank with the following key accountabilities: strategy and business planning; expense management; performance review and reporting; resource management infrastructure development and maintenance; internal controls and risk management; and resource management capacity building.

BPS has a service delivery model with three core roles:

• Business Partners (client facing): embedded partners focused on decision support and performance oversight with strong understanding of the business;

• Centers of Expertise (COE): providing thought leadership and analytics, designing business finance policies, practices, and coordinating business finance knowledge management; and

• Shared Service Center: central unit to manage delivery of high volume and transactional and reporting services across the Bank.

BPS is organized into three departments under a Vice President: (1) BPS Corporate Units (BPSCU) – supporting Institutional, Governance and Administrative Units (IG&A), Capital Budget and providing BPS systems, knowledge, data governance and the Shared Service Center; (2) BPS Operations Units (BPSOU) – supporting Practice Groups and Regions; and (3) BPS Strategic Planning (BPSSP) – supporting the corporate strategic business and budget planning process.

• BPS Corporate Units (BPSCU) is comprised of: (a) five client-facing units providing support to all the Institutional, Governance and Administrative (IG&A) VPUs and Departments (BPSGA – Global Corporate Services, Health Services Directorate, Ethics and Internal Justice; BPSIB – ITS and BPS; BPSFP – Finance Partner VPUs; BPSEC – Executive and Corporate VPUs); and (b) One Corporate Center of Expertise (BPSSO – covering Knowledge, Policy, Processes, Systems and Data) and Shared Service Center.

• BPS Operations Units (BPSOU) is comprised of six client-facing units providing support to the (a) Global Practice VPUs (Sustainable Development; Infrastructure; Equitable Growth, Finance and Institutions; and Human Development); (b) the Regions (the Africa East and West Regions; the Europe & Central Asia and Middle East & North Africa Regions; the South Asia and East Asia & Pacific Regions; and the Latin American & Caribbean Region; and (c) Operational & Country Services (OPCS).

• BPS Strategic Planning (BPSSP) is comprised of four centers of expertise: (a) Corporate Financial Mgmt. & Analytics (BPSCF); (b) Operations Reporting & CAO for FCV unit (BPSCO); (c) External Funds & CAO for DEC (BPSDE); and (d) Corporate Planning & Reporting (BPSPR)

• Unit Overview

The purpose of the BPS Solutions team is to provide excellent, sustainable and valued RM data, knowledge, processing, reporting and systems solutions to enable BPS and its clients determine and manage budget-related resources efficiently and effectively, in full compliance with applicable policy and regulatory requirements.

The team works alongside BPS and its clients to identify business needs and to determine solutions to business problems. The solutions are based on achieving excellence across BPS in the following disciplines: data management; knowledge management/advisory; process design and execution; and increasingly standardized and automated technology-based solutions.

Accountabilities

The team has 11 accountabilities, each one representing a Work Program that is led by a Program Manager within the team.

1. Business Center (Processing) Services. Provide core RM processing services to BPS Business Partners.

2. Data Governance. Govern RM data operations to enable trusted, high-value business analytics and management reporting that is increasingly standardized and automated.

3. ERP and Process Governance. Lead BPS' contribution to the determination, development and implementation of the future WBG Enterprise Resource Planning (ERP) platform. Lead the establishment and maintenance of process governance disciplines in BPS.

4. External Funds. Provide specialized External Funds processing, analytics and reporting services to BPS CoE Operations, Business Partners and their clients.

5. Internal Controls. Advise BPS on internal controls and risk management, enabling the VPU to provide reasonable assurance regarding the effectiveness and efficiency of operations, reliability of financial reporting, and compliance with applicable policies and requirements.

6. Knowledge Management. Lead the creation, dissemination, use and management of RM knowledge across BPS and its clients, including through the provision of high-quality on-line materials and other learning services, and an on-line AskBudget advisory service.

7. Planning. Govern the development, use and maintenance of effective core RM business planning and reporting processes to support VPU-level budget planning and execution.

8. Policy and Audit. Govern the development, maintenance and interpretation of technical RM policy for BPS, including overseeing BPS' input and response on RM matters raised by Group Internal Audit (GIA).

9. Reporting. Lead the development, maintenance, and production of, and support the use of core, standardized, and automated on-line RM reports and analytics, including through institutional reporting systems (RM Portal, AO/BW).

10. Specialized IGA Services. Provide specialized IGA processing, analytics and reporting services to BPS Business Partners and their clients.

11. Systems. Design and maintain RM information systems to enable BPS staff and their clients to manage the allocation and use of resources strategically and effectively, including SAP and BPC, ensuring effective and efficient service delivery from ITS.

Note: We are hiring for 3 open positions against this requisition. Note additional vacancies may be included should the business need arise in the short term.

Duties and Accountabilities:

RM Assistants are expected to have a good understanding of business finance analytics, controls, processes and data management, able to support decision-making through the provision of timely, fit for purpose information on the management of financial resources across all funding sources. They are expected to be fully proficient in cost analysis and monitoring, research, interpretation and summarization of data in a timely and accurate manner to ensure that the day-to-day RM work program is handled in an effective and efficient manner. In line with the competencies listed below, Assistants are expected to be proficient in the core RM systems, processes and policies. They are expected to work with the senior members of the team, and with client management as business partners daily.

All BPS staff are expected to be fungible and able to work across different assignments over time depending on business needs and professional development objectives.

The job holder(s) will report to a Chennai-based RM Officer within the team.

Selection Criteria

• (a) Bachelor's Degree in Accounting, Business, Finance, or other relevant discipline required to fulfill position specific requirements (e.g. Economics, Public Administration, Information Systems, etc.) or (b) Non-relevant Bachelor's Degree plus one of the following: (i) CIMA Advanced Diploma in Management Accounting; or (ii) ACCA Advanced Diploma in Accounting and Business; or (iii) equivalent country-level Accounting certificate.

• One year's relevant experience in financial planning & analytics (FP&A), management accounting or financial accounting.

• Strong understanding of business-critical accounting and reporting applications, including SAP, AO, BW, BPC, PowerBI

• Technical experience in some of the following disciplines:

– Business analysis, particularly for systems development

– Business process design

– Data management and intelligence, including experience working with Master Data Management and Metadata Management tools

– Report design and data visualization

– Knowledge management, including advisory services

– Risk management and controls

-Data Science/Predictive Analytics using Python/R

-Artificial Intelligence/Machine Learning

•Track record of supporting business decision making through the provision of relevant analytics

• Demonstrable experience supporting programs financed from different funding sources

Proficiency in following technical competencies (for RM GD level):

• Statutory and other Stakeholder Reporting – Understands the components of financial statements and how specific transactions will affect these components.

• Planning and Budgeting – Familiar with basic constructs of budgets and work programs. Understands the guidelines and processes underpinning transactions and daily tasks and their implication on the entity's budget.

• Performance Evaluation and Reporting – Able to prepare work program and budget reports for management review. Undertakes basic validation checks to ensure reporting accuracy.

• Integrity and Independence – Conducts transactions with honesty, integrity, and transparency, and allowing for oversight.

• Internal Controls and Corporate Procedures – Aware of the institutional and corporate guidelines that need to be complied with in processing transactions. Able to identify and understand the internal control components surrounding immediate areas of responsibility. Alerts supervisor to potential areas of concern.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

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