Associate Travel Desk
1 day ago
Domestic & International Travel Management:
- Arrange domestic and international travel for employees and management, including flights, accommodation, transport, and insurance.
- Ensure compliance with company travel policies and cost efficiency in all bookings.
- Maintain travel records, itineraries, and expense trackers.
- Liaise with travel agents and vendors for bookings and preferred deals.
- Track and reconcile travel expenses as per company policy.
- Prepare weekly and monthly travel MIS reports for management review.
- Support the finance team in travel-related reimbursements and budgeting.
- Coordinate with airlines, travel agencies, embassies, hotels, and internal departments.
- Provide support to employees during travel emergencies or schedule changes.
- Negotiate corporate rates and ensure service quality from travel vendors.
Visa & Documentation Management
- Handle end-to-end visa processing for business and employment travel (invitation letters, documentation preparation, embassy/submission coordination).
- Stay updated with visa requirements, timelines, and embassy regulations for various destinations.
- Review and verify all submitted for completeness and accuracy and ensure all applications comply with government guidelines and security requirements.
- Maintain confidentiality regarding data and documents.
- Monitor progress of all visa applications.
- Follow up with consulates/embassies for updates.
Qualifications
- Bachelor’s degree (Any) with 6-10 years of experience in a travel desk role with visa handling responsibilities.
Required Skills
- Experience with travel management software (e.g., Concur, Galileo, Amadeus).
- Prior experience working with multinational companies or travel management agencies.
- Prior experience working with multinational companies or travel management agencies.
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