Production Coordinator

3 weeks ago

Delhi India, India Nicobar Design Pvt. Ltd. Full time

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Production Coordinator/Manager with a minimum of 4 years’ experience in shoot production. The ideal candidate should be excited to contribute across all aspects of photo shoot planning and execution, and work closely with cross-functional teams to ensure seamless production operations.



Key Responsibilities

1. Production Planning & Scheduling

  • Develop and manage detailed production shoot schedules aligned with the marketing and campaign calendar.
  • Maintain and regularly update the photography calendar.
  • Work with the mentor/supervisor to streamline production planning via weekly review meetings.

2. Team & Vendor Coordination

  • Collaborate with the Photography and Creative teams during planning, production, and post-shoot processes.
  • Handle bookings for external talent (models, stylists, hair & makeup artists, etc.).
  • Coordinate invoicing and payments with vendors in liaison with the Finance team.

3. Cross-functional Collaboration

  • Coordinate sample management with Sourcing and Warehouse teams (call-ins and returns).
  • Liaise with Design, Marketing, Merchandising, and Procurement teams to ensure alignment on shoot plans and deliverables.

4. Prop & Accessory Management

  • Source props and accessories for shoots (clothing, homeware, lifestyle items).
  • Ensure all items are procured, maintained, and returned efficiently.

5. Quality Assurance & Set Design

  • Support set design based on creative briefs, ensuring visual and styling accuracy.
  • Maintain high standards of production quality across all deliverables.

6. Process Optimization

  • Adhere to established production workflows and support continuous improvement.
  • Identify gaps and proactively suggest improvements in coordination with the mentor.

7. Resource & Equipment Management

  • Oversee shoot logistics including equipment, props, and samples.
  • Monitor inventory levels and ensure timely availability of required materials.
  • Ensure all production equipment is well-maintained and in working condition.

8. Budgeting & Cost Control

  • Prepare cost estimates and close costing approvals with the manager prior to booking any talent or set.
  • Ensure production remains within the approved AOP (Annual Operating Plan).
  • Negotiate with vendors for cost-effective solutions.



Required Skills & Qualifications

  • Education: Bachelor’s degree in a relevant field.
  • Experience: Minimum 4 years of experience in production, shoot coordination, or related operations.
  • Language: Proficient in English (spoken and written).
  • Technical Proficiency: Skilled in Microsoft Excel, Word, and general production tools.
  • Communication: Strong verbal and written communication skills.
  • Leadership: Ability to work independently and manage shoots/campaigns end-to-end.
  • Multitasking: Ability to handle multiple shoots, vendors, and deadlines simultaneously while staying calm under pressure.
  • Team Player: Willing to learn, take initiative, and collaborate across departments.
  • Organizational Skills: Highly detail-oriented with the ability to manage complex schedules and logistics.
  • Problem-Solving: Capable of troubleshooting issues on set or during planning and providing timely solutions.

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