Project Manager

Job Description — Projects Manager (Family Estates & Projects)

Role Type: Full-time

Location: Mumbai

Reports To: Family Office

1. Role Overview

The Projects Manager will oversee and execute all family-owned property, estate, and personal development projects, ensuring smooth coordination, excellent workmanship, confidentiality, and seamless service quality.

This role requires exceptional stakeholder management, as the individual will frequently interact with UHNI family members, senior advisors, and high-value external partners. Professional communication, discretion, and an ability to operate with maturity and polish are essential.

2. Key Responsibilities

A. Estate & Property Management

• Oversee all family-owned residential and commercial properties for upkeep, preventive maintenance, and periodic upgrades.
• Conduct regular property inspections and prepare maintenance/condition reports.
• Ensure timely execution of repairs via the right vendors (civil, electrical, HVAC, plumbing, interior, etc.).

B. Family Projects Management (Renovation / Capex Works)

• Lead renovation, interior upgrade, and development projects for family estates.
• Prepare detailed project schedules, budgets, BOQs, and scope of work.
• Coordinate with architects, designers, contractors, and consultants to ensure timely delivery.
• Conduct frequent site visits and share structured progress updates with the family office.

C. High-Stakes Stakeholder Management

• Serve as the primary point of coordination between UHNI family members, their advisors, architects, and contractors.
• Communicate professionally, clearly, and proactively — ensuring all updates are concise, well-prepared, and expectation-aligned.
• Handle sensitive conversations and instructions with absolute discretion.
• Build long-term trust through reliability, attention to detail, and polished interpersonal conduct.

D. Vendor & Contractor Coordination

• Identify, finalize, and manage vendors, craftsmen, service providers, and consultants.
• Negotiate contracts, manage work orders, and ensure strict adherence to quality and timelines.
• Maintain performance logs and closure reports for all works.

E. Compliance, Documentation & Approvals

• Maintain all property-related documents including approvals, warranties, agreements, utility records, drawings, and compliance papers.
• Coordinate with societies and statutory authorities for any NOCs, permits, or submissions required for ongoing projects.

F. Budgeting & Cost Control

• Prepare project budgets and track spending with full transparency.
• Maintain paid/unpaid vendor logs and coordinate with the finance/accounting team for timely payments.
• Identify cost-saving opportunities without compromising on quality.

G. Reporting & Communication

• Provide structured weekly updates to the family office.
• Prepare status dashboards, highlight delays/risks, and proactively propose solutions.
• Ensure all communication with UHNI stakeholders is professional, crisp, and timely.

3. Skills & Competencies

• Excellent communication skills — written, verbal, and presentation.
• Ability to deal with UHNI stakeholders with maturity, composure, and professionalism.
• Strong stakeholder management and expectation-handling abilities.
• High confidentiality, discretion, and trustworthiness.
• Deep understanding of project management, interior/civil works, and quality control.
• Vendor evaluation, negotiation, and contract management skills.
• Ability to independently drive multiple projects and meet deadlines.
• Strong documentation and reporting capability.

4. Qualification & Experience

• Degree/Diploma in Civil Engineering, Interior Project Management, Architecture, or similar field.
• 5–10+ years of experience managing high-end residential/commercial projects.
• Prior experience engaging with UHNI families, senior executives, or family-office environments is a strong advantage.