Administrative Secretary

4 weeks ago


Surat Gujarat India, Gujarat GM Machines Full time

Office Secretary (Admin & Client Coordination) — Surat (On-site)


Location: Surat, Gujarat (On-site)

Employment Type: Full-time

Industry: Textile Machinery / Industrial Equipment

Experience: 2–5 years (No freshers)


About the role

We’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.


What you’ll do (Key Responsibilities)

  • Front Desk & Client Care: Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality.
  • Calendar & Travel: Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings.
  • Client Coordination & CRM: Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated.
  • Documentation: Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.
  • Office Operations: Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups.
  • Meetings: Draft agendas, take minutes (MoM), circulate action items, and track closures.
  • Basic Accounts Support: Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant).
  • Event & Delivery Support: Assist during machine deliveries, client visits, office events, and photo/video coordination.
  • Confidentiality & Compliance: Uphold data hygiene and professional standards at all times.

What you’ll need (Requirements)

  • Languages: Gujarati (primary), Hindi (strong), English (fluent for email & documents).
  • Tools: MS Office/Google Workspace, WhatsApp Business; good Excel/Sheets skills.
  • Traits: Professional grooming, punctuality, attention to detail, ownership, people-first attitude.

Nice-to-have (Bonus)

  • Experience in manufacturing/trading/showroom front office.
  • CRM (Zoho/HubSpot), Tally basics, or Canva/LinkedIn posting experience.

Work hours & compensation

  • Timing: Mon–Sat, 9:30 AM – 6:30 PM
  • Salary: ₹25,000 – ₹30,000 per month (based on experience & performance)
  • Benefits: On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.

How to apply

Apply via LinkedIn Easy Apply or WhatsApp your CV (PDF) to +91-9825817373.

Please include: Years of experience, language proficiency, current CTC, expected CTC, and notice period.



#Administration #FrontOffice #Secretary #SuratJobs #TextileIndustry


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