Administrative Secretary
4 weeks ago
Office Secretary (Admin & Client Coordination) — Surat (On-site)
Location: Surat, Gujarat (On-site)
Employment Type: Full-time
Industry: Textile Machinery / Industrial Equipment
Experience: 2–5 years (No freshers)
About the role
We’re looking for a proactive Office Secretary to be the front-desk face of our office and the right hand to senior management. You’ll manage reception, calendars, client follow-ups, documentation, and daily operations—ensuring every visitor and inquiry gets a professional, timely experience.
What you’ll do (Key Responsibilities)
- Front Desk & Client Care: Greet visitors, manage calls/WhatsApp, maintain visitor logs, and ensure premium hospitality.
 - Calendar & Travel: Schedule meetings, manage executive calendars, arrange travel/hotels, coordinate vendor/exhibition meetings.
 - Client Coordination & CRM: Log new inquiries, assign to sales/service, follow up to closure, keep CRM/Sheets updated.
 - Documentation: Prepare quotations, POs, invoices (with the accountant), collect KYC, and maintain neat digital & physical records.
 - Office Operations: Stationery/pantry inventory, courier & dispatch tracking, vendor coordination, AMC/service call follow-ups.
 - Meetings: Draft agendas, take minutes (MoM), circulate action items, and track closures.
 - Basic Accounts Support: Petty cash, bills/reimbursements, vendor payment follow-ups (with the accountant).
 - Event & Delivery Support: Assist during machine deliveries, client visits, office events, and photo/video coordination.
 - Confidentiality & Compliance: Uphold data hygiene and professional standards at all times.
 
What you’ll need (Requirements)
- Languages: Gujarati (primary), Hindi (strong), English (fluent for email & documents).
 - Tools: MS Office/Google Workspace, WhatsApp Business; good Excel/Sheets skills.
 - Traits: Professional grooming, punctuality, attention to detail, ownership, people-first attitude.
 
Nice-to-have (Bonus)
- Experience in manufacturing/trading/showroom front office.
 - CRM (Zoho/HubSpot), Tally basics, or Canva/LinkedIn posting experience.
 
Work hours & compensation
- Timing: Mon–Sat, 9:30 AM – 6:30 PM
 - Salary: ₹25,000 – ₹30,000 per month (based on experience & performance)
 - Benefits: On-the-job training, growth pathway to Office Manager/Executive Assistant, festival perks, and a professional, tech-enabled workplace.
 
How to apply
Apply via LinkedIn Easy Apply or WhatsApp your CV (PDF) to +91-9825817373.
Please include: Years of experience, language proficiency, current CTC, expected CTC, and notice period.
#Administration #FrontOffice #Secretary #SuratJobs #TextileIndustry
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