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Global Mobility Specialist
1 month ago
Role Summary
As a global organization with presence in more than 50 countries, WSP encourages talent mobility across geographies through various types of assignments. To enable and facilitate the global mobility of talent, we are looking for global mobility specialists based in Noida / Bangalore, India.
If you are excited about being a part of the team that will create and deliver great experiences for all international assignees, then this might be the right opportunity for you
This role will provide you with a unique opportunity to stretch your capabilities by learning from, collaborating with and building lasting relationships with diverse and professional colleagues all over the world.
This role will report into the GCS Global Mobility Operations lead, based at Noida, India
Responsibilities
- Assist in coordinating cross-border employee moves across regions and moves types, ensuring accurate documentation and smooth transitions.
- Prepare and review cost estimates, offer summaries, and assignment-related documents under guidance from senior mobility specialists.
- Conduct basic walkthroughs of assignment terms and conditions for employees. Support senior team members in policy explanations and clarifying process steps.
- Initiate services with external partners (immigration, tax, relocation) and follow up regularly to ensure timely, compliant, and high-quality service delivery.
- Flag delays, exceptions, or challenges to the appropriate senior team member or process owner for resolution.
- Maintain regular contact with employees to guide them through key milestones, clarify next steps, and ensure questions or issues are addressed promptly.
- Apply established mobility policies and procedures to day-to-day cases, adapting to different scenarios as needed.
- Maintain up-to-date records in HR and vendor systems; ensure all case-related data and documentation are accurately captured.
- Track and process vendor invoices, assist in PO’s creation, review basic cost allocations, and support approvals as part of the overall payment cycle.
- Assist in preparing monthly and quarterly reports and data summaries for key stakeholders within the Global Mobility function.
- Contribute to ad hoc projects and process improvement initiatives aimed at enhancing employee experience and compliance in areas like tax, immigration, and payroll.
- Monitor visa expiries, tax filings, social security documentation, and other compliance-related items to help ensure timely completion and record maintenance.
Key Competencies / Skills / Qualifications
- 3–6 years of experience in Global Mobility, HR Operations, or related support roles.
- Bachelor’s or Master’s degree in HR, Business Administration, or a related field.
- Experience in a global capability center or in-house mobility function is an advantage.
- Strong communication and interpersonal skills across all levels of the organization.
- Working knowledge of HR systems and vendor platforms.
- Fast learner with a proactive, solution-oriented mindset when facing new or complex situations.
- Strong ability to handle multiple cases across regions, balancing priorities and deadlines effectively.
- Ability to analyze the data and share key trends and findings with management.
- Passionate about delivering a positive employee experience and maintaining clear, transparent communication.
- Detail-oriented with the ability to understand the broader context of mobility cases.
- Professional, service-minded, and confident in interacting with employees, HR partners, and vendors.
- Comfortable escalating issues appropriately and working collaboratively with senior colleagues.
